Bids & RFP

All proposals will become the property of the City of San Ramon and upon selection of the successful proposal and before award of the contract, the proposals will become public record and subject to disclosure, as required by the California Public Records Act.

All bids and supporting documents will become the property of the City of San Ramon and upon selection of the successful bidder and before award of the contract, all bids and supporting documents will become public record and subject to disclosure as required by the California Public Records Act.

The City of San Ramon does not have one central vendor list. However, a department that purchases the same goods and services frequently may have a list of vendors they tend to use for those purchases. We encourage you to keep checking this page for any current projects that may be open.

** Check back soon for upcoming projects, or subscribe below to be notified when projects are added to this page. If there are any additional documents related to the RFB/RFP, it will be listed accordingly as an FAQ, Bid Results, Attachments, or Addendum link in the "Additional Documents Available" column.

RFP Name	Status	Description	Deadline	View Details
Informal RFQ - Park Amenities	Open	The City of San Ramon is requesting quotations from qualified vendors for Park Amenities Request for Informal Quotation - Park Amenities Questions regarding the specifications for this Request for Quotation should be directed to: Brent Scroggs at bscroggs @sanramon.ca.gov Deadline: October 23, 2026 at 5:00 p.m.	2026/10/23	View Details
Engineering and Design Services for San Ramon Intelligent Transportation System (ITS) and Communications Infrastructure Project (CIP 975594), Federal Project B- 24-CP-CA-0165	Open	The City of San Ramon (“City”) requests proposals (“Proposals”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Engineering and Design Services for its San Ramon Intelligent Transportation System (ITS) and Communications Infrastructure Project (CIP 975594), Federal Project B-24-CP-CA-0165 (“Project”). The City requires engineering and design services (“Services”) for the development of complete Plans, Specifications, and Estimates (PS&E) suitable for public bidding and construction and construction support for the San Ramon Intelligent Transportation System (ITS) and Communications Infrastructure Project (CIP 975594), Federal Project B- 24-CP-CA-0165. The Project involves the installation of fiber optic cable along three (3) roadway segments in San Ramon. RFP Document Addendum 1 Planned RFP Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the Proposal Deadline, and may be amended by addenda to this RFP: RFP Issued: September 22, 2026 Request for Information Deadline: October 6, 2026 by 5:00 p.m. Proposal Deadline: October 13, 2026 by 2:00 p.m. Interviews (if requested by City): October 15-16, 2026 Notice of Selection: October 19, 2026 Council Approval and Award: November 24, 2026 Commence Services: December 2026 Questions? Contact Deborah Fehr, Senior Civil Engineer	2026/10/13	View Details
GHAD On-Call Vegetation Maintenance Services	Open	The Dougherty Valley Geologic Hazard Abatement District (“DV GHAD”) and Northwest San Ramon Geologic Hazard Abatement District (“NWSR GHAD”), collectively referred to as the “GHADs,” request Statements of Qualifications (“SOQs”) from qualified individuals or firms for On-Call Vegetation Maintenance Services. Respondents shall submit an SOQ for DV GHAD and NWSR GHAD. Each GHAD will be evaluated and awarded independently. The GHADs require on-call vegetation maintenance services (“Services”) for annual fuel reduction, weed abatement, maintaining fire breaks, tree trimming and removal, brush trimming and removal, and other minor maintenance items, as needed. Much of the scope requires working on uneven terrain. RFQ Document Requests for Information Q&A - posted 10/9/2026 Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ: RFQ Issued: September 22, 2026 Request for Information Deadline: October 7, 2026 by 5:00 p.m. SOQ Deadline: October 20, 2026 by 2:00 p.m. Interviews (if requested by City): Week of October 26, 2026 Notice of Selection: November 2, 2026 Council Approval and Award: December 2026 Commence Services: January 1, 2027 Questions? Contact Gloria Lee, Associate Engineer	2026/10/20	View Details
Fountain Maintenance & Equipment Repair Services	Open	The City requires Fountain Maintenance & Equipment Repair Services (“Services”) at City-owned and operated display fountains. The Services include routine water quality testing and maintenance, debris and equipment cleaning, inspections, and as-needed or one-time equipment repairs. RFP Document Pre-Submittal Meeting Sign-In Sheet - Dated 9/24/26 Pre-Submittal Meeting. A Pre-Submittal Meeting will be held virtually on Thursday, September 24, 2026, at 10:00 a.m., via Microsoft Teams. Prospective Respondents interested in attending shall email publicservices@sanramon.ca.gov by 5:00 p.m. on Wednesday, September 23, 2026, to receive the meeting link. Prospective Respondents will have the opportunity to ask questions about the RFP and the required Services. Respondents will be required to sign-in at the Pre-Submittal Meeting and to provide an email address for the Respondent’s representative for receipt of any subsequent addenda. The Pre-Submittal Meeting is optional. Requests for Information. Questions or objections relating to the RFP, Agreement, the attachments hereto, the RFP procedures, or the required Services may only be submitted via email to Matt Ramirez, Program Manager, at publicservices@sanramon.ca.gov by 9:00 a.m., Tuesday, October 6, 2026 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative. Submittal Instructions. Proposals must be received by the City by or before Thursday, October 22, 2026 at 2:00 p.m. (“Proposal Deadline”). Respondent must submit one original copy of the Proposal in a sealed envelope labeled with Respondent’s name and return address, marked “Proposal for Fountain Maintenance & Equipment Repair Services,” and addressed as follows: City of San Ramon ATTN: City Clerk 7000 Bollinger Canyon Road San Ramon, CA 94583 The Proposal may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the Proposal Deadline. Late submissions will be disregarded. Planned RFP Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the Proposal Deadline, and may be amended by addenda to this RFP: RFP Issued: Monday, September 14, 2026 Pre-Submittal Meeting (Optional): Thursday, September 24, 2026 at 10:00 a.m. Request for Information Deadline: Tuesday, October 6, 2026 by 9:00 a.m. Proposal Deadline: Thursday, October 22, 2026 by 2:00 p.m. Interviews (if requested by City): TBD Notice of Selection: Friday, October 30, 2026 (tentative) Council Approval and Award: Tuesday, December 8, 2026 (tentative) Commence Services: Friday, January 1, 2027	2026/10/22	View Details
Access Control, Security Monitoring, and Security Camera Services	Open	The City requires Access Control, Security Monitoring, and Security Camera Services (“Services”) for installation, integration, monitoring, maintenance, and support of access control hardware and software, intrusion detection systems, security cameras, and related infrastructure. The City manages security systems across fifteen (15) facilities, including City Hall, community centers, libraries, service centers, and the Public Safety Complex. The City currently utilizes a third-party monitoring provider; however, this Agreement is intended to modernize, standardize, and centrally manage security systems, improve system integration, and enhance operational efficiency and security citywide. RFP Document Pre-Submittal Sign-In Sheet - September 9, 2026 Request for Information - October 5, 2026 Pre-Submittal Meeting. A Pre-Submittal Meeting will be held on September 8, 2026, at 10:00 a.m., at the San Ramon Community Center located at 12501 Alcosta Boulevard, San Ramon, CA 94583. Prospective Respondents will have the opportunity to ask questions about the RFP and the required Services. Respondents will be required to sign-in at the Pre-Submittal Meeting and to provide an email address for the Respondent’s representative for receipt of any subsequent addenda. The Pre-Submittal Meeting is mandatory, and the City may, acting in its sole discretion, disregard any Proposal submitted by a Respondent that failed to attend or failed to arrive on time for the Pre-Submittal Meeting. Requests for Information. Questions or objections relating to the RFP, Agreement, the attachments hereto, the RFP procedures, or the required Services may only be submitted via email to Matt Ramirez, Program Manager, at publicservices@sanramon.ca.gov by 9:00 a.m., September 24, 2026 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative. Submittal Instructions. Proposals must be received by the City by or before October 29, 2026 at 2:00 p.m. (“Proposal Deadline”). Respondent must submit one original copy of the Proposal in a sealed envelope labeled with Respondent’s name and return address, marked “Proposal for Access Control, Security Monitoring, and Security Camera Services,” and addressed as follows: City of San Ramon ATTN: City Clerk 7000 Bollinger Canyon Road San Ramon, CA 94583 The Proposal may be hand-delivered, sent via overnight delivery, or by regular mail, provided that it is received by the City no later than the Proposal Deadline. Late submissions will be disregarded. Planned RFP Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the Proposal Deadline, and may be amended by addenda to this RFP: RFP Issued: Thursday, August 27, 2026 Pre-Submittal Meeting:, Tuesday, September 8, 2026 at 10:00 a.m. Request for Information Deadline: Thursday, September 24, 2026 by 9:00 a.m. Proposal Deadline: Thursday, October 29, 2026 by 2:00 p.m. Interviews (if requested by City): TBD Notice of Selection: Thursday, November 19, 2026 (Tentative) Council Approval and Award: Tuesday, January 26, 2027 (Tentative) Commence Services: Thursday, July 1, 2027	2026/10/29	View Details
	Closed	The City of San Ramon (“City”) requests a Statement of Qualifications (“SOQ”) from qualified individuals or firms (individually, a “Respondent” and collectively, “Respondents”) for Planning, Housing, Economic, Historic Preservation, Environmental Review, and Building & Safety Consulting Services, and Scanning Services, to establish a list of potential individuals or firms to enter into an agreement with for On-Call Consulting Services, as necessary. RFQ Document Request for Information Response Document - dated April 23, 2026 Addendum No. 1 - dated April 23, 2026 Bid Opening Form - dated April 30, 2026 Short List (Qualified Vendor List) - dated May 29, 2026 Requests for Information. Questions or objections relating to the RFQ, Agreement, the attachments hereto, the RFQ procedures, or the required Services may only be submitted via email to Amy Sekhon, Administrative Coordinator, at asekhon@sanramon.ca.gov by 2:00 p.m., April 15, 2026 (the “Request for Information Deadline”). Any questions or objections that are not submitted in the manner specified and by the Request for Information Deadline will be deemed waived. City will not be bound by the oral representations of any City official, employee, or representative Planned RFQ Schedule. The following schedule is provided for planning purposes based on current information. However, all dates are subject to revision, including the SOQ Deadline, and may be amended by addenda to this RFQ: RFQ Issued: March 30, 2026 Request for Information Deadline: April 15, 2026 by 2:00 p.m. SOQ Deadline: April 30, 2026 by 2:00 p.m. Short List Posting: May 29, 2026 Questions? Contact: Amy Sekhon, Administrative Coordinator	2026/04/30	View Details

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