MINUTES OF THE
CITY OF SAN RAMON – COUNCIL MEETING

A regular meeting of the City Council of the City of San Ramon was held August 14, 2007 at 7:05 p.m. in the City Council Chamber at City Hall, 2222 Camino Ramon, Mayor Wilson presiding.

PRESENT: Councilmembers Hudson, Livingstone, Vice Mayor Perkins, and Mayor Wilson.

ABSENT: Councilmember Rowley.

STAFF PRESENT: City Manager Herb Moniz, City Attorney Byron Athan, Police Chief Scott Holder, Parks and Community Services Director Jeff Eorio, Engineering Services Director Joye Fukuda, Administrative Analyst Julie Vargas, City Clerk Patricia Edwards, and Deputy City Clerk Renee Beck.

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Daniel Tom and Kyle Tom of Boy Scout Troop 874 from Pine Valley School and Nicholas Ridgers of Cub Scout Pack 841 from Walt Disney Elementary School led the staff and the audience in the pledge of allegiance.

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Mayor Wilson asked if there were any changes or additions to the agenda. The Deputy City Clerk noted that there were none.

Mayor Wilson asked if there were any changes or additions to the Boards, Committee and Commission meetings schedule. The Deputy City Clerk noted that there were none.

Parks and Community Services Director Jeff Eorio announced that the Grand Openings of Fire Truck Park and San Ramon Sports Park are scheduled for August 18, 2007. Live Oak Elementary School and Dougherty Valley High School will hold Grand Openings on August 25, 2007. The Dougherty Valley High School Aquatic Center and the Performing Arts Center will be open for tours but are not open for public use.

Mayor Wilson asked when the Six Pillars Park will be completed. Mr. Eorio indicated the Park will be ready sometime in 2008.

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(#4.1) Recognition of the San Ramon Police Department Transition Team: Captain Joe Gorton, Lieutenant Liz Gresham, Lieutenant Dan Pratt, Administrative Coordinator Mary Gentry and Office Specialist Kelly O’Friel, as Employees of the Month for August 2007.

Police Chief Holder enumerated the procedures and processes required to implement the new San Ramon Police Department. He recognized the five member Transition Team: Captain Joe Gorton, Lieutenant Liz Gresham, Lieutenant Dan Pratt, Administrative Coordinator Mary Gentry and Office Specialist Kelly O’Friel, for their exemplary performance in this year long endeavor. Mayor Wilson thanked them and presented each of them with a certificate and a Gold Star. City Manager Herb Moniz added that he appreciated their hard work and added that the community wanted a police force that is part of the San Ramon family.

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The Deputy City Clerk noted that there was one request for public comment.

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Vice Mayor Perkins’ motion to approve the July 23, 2007 minutes was seconded by Cm. Livingstone and passed 4-0. Cm. Rowley was absent.

Vice Mayor Perkins’ motion to approve the July 24, 2007 minutes was seconded by Cm. Hudson and passed 3-0. Cm. Rowley was absent. Mayor Wilson abstained.

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Mayor Wilson requested that item 8.10 be pulled for a staff report.

(#8.2) Ordinance No. 396 – Adopting New Recycling Requirements for Construction and Demolition Debris and Clarifying Permit Requirements for Haulers of Construction and Demolition Debris.

(#8.3) Minute Order 2007-14 – Authorizing the Finance Department to Release Funds to the City of Dublin, the Fiscal Agent for Tri-Valley Community Television (TV30), in the Amount of $100,602 for Fiscal Year 2007/08.

(#8.4) Accept the Work by Biland Construction Company for the Construction of Alamo Creek Box Culvert Headwall Repair at Old Ranch Road Project (CIP 5411) as Complete and Authorize the Deputy City Clerk to File a Notice of Completion with the County Recorder's Office.

(#8.5) Resolution No. 2007-138 – Accepting PA 0022 (Arlington Park, Lot 4 in Subdivision 8510) for Maintenance (Windemere BLC Land Development Co., LLC).

(#8.6) Resolution No. 2007-139 – Accepting PA 0023 (Fire Truck Park, Lot 4 in Subdivision 8923) for Maintenance (Windemere BLC Land Development Co., LLC).

(#8.7) Resolution No. 2007-140 – Accepting PA 0015 (San Ramon Sports Park and Tiffany Roberts Field, Lot 10 in Subdivision 8509) for Maintenance (Windemere BLC Land Development Co., LLC).

(#8.8) Resolution No. 2007-141 – Accepting PA 0010 (Creekside Park, Parcel D in Subdivision 8683) for Maintenance (Shapell Industries – Cornerstone at Gale Ranch).

(#8.9) Resolution No. 2007-142 – Accepting PA 0008 (Monarch Park, Parcel B in Subdivision 8688) for Maintenance (Shapell Industries – Gallery at Gale Ranch).

(#8.11) Resolution No. 2007-144  –  Authorizing the Mayor to Execute an Application Agreement with CALPERS Providing for Medicare Only Coverage For Certain Employees Hired Prior to 1986.

Councilmember Hudson’s motion to adopt consent calendar items 8.1 through 8.9 and item 8.11 was seconded by Vice Mayor Perkins and passed 4-0. Cm. Rowley was absent.

(#8.10) Resolution No. 2007-143 – Authorizing the Mayor to Execute Amendment No. 2 to an Existing Agreement with Sierra Installations, Inc. to Renew the Agreement for One Year for Providing Street Banner and Holiday Decoration Installation, Removal, and Storage Services in an Annual Amount Not to Exceed $25,000 and Authorizing Staff to Invoke Amendments for All Subsequent Renewals, Increases in Scope and /or Funds in a Total Agreement Length Not to Exceed Five Years for a Cumulative Agreement Total not to Exceed $125,000. (Amended)

Administrative Analyst Julie Vargas reviewed the amendments to Resolution 2007-143 which clarifies the extension of the current agreement with Sierra Installations. The extension gives staff the authorization to process amendments and future renewals for a total contract length of five years and a total contract amount of $125,000.

Councilmember Hudson’s motion to adopt consent calendar item 8.10 as amended was seconded by Cm. Livingstone and passed 4-0. Cm. Rowley was absent.

Vice Mayor Perkins noted the significance of Consent Calendar items 8.5 through 8.9 which accepts five new parks into the City. The Grand Opening ceremonies for these parks will occur in the next few weeks.

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The Deputy City Clerk reported there was no unfinished business.

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(#10.1) Resolution No. 2007-145 – Authorizing the Mayor to Execute an Agreement with Wilsey Ham for Engineering Services for the Planline Study and Environmental Review of the Twin Creeks Drive Extension Project (CIP 5399) in an Amount not to Exceed $216,000.

Ms. Fukuda reviewed the background of the Twin Creeks Drive Extension Project relative to the General Plan 2020 and the Crow Canyon Specific Plan. This project is part of the traffic circulation element of the General Plan. The Twin Creeks Extension Project was identified to serve the uses of vehicular, bicycle, and pedestrian circulation and as a link between the Crow Canyon Specific Plan and the Twin Creeks neighborhoods. The project was added to the Capital Improvement Program by the City Council in February 2007. Ms. Fukuda described the extension in terms of its impact existing structures. She discussed the issues created by various configurations of the extension. Interviews were conducted with the firms responding to the Request for Qualifications and staff recommends executing an agreement with Wilsey Hamm Consultants.

Vice Mayor Perkins asked if the study requires alternatives to the creek crossing configurations. Ms. Fukuda indicated that the analysis has been done and that one alternative with possible modifications is being considered. Vice Mayor Perkins questioned if there is a way to minimize the impact on existing businesses. Ms. Fukuda indicated that only one parcel on the south side of the creek will be affected. The parcel on the north side of the creek is owned by the Redevelopment Agency. City Manager Moniz stated that the Planline Study will evaluate all options and factors.

Cm. Livingstone stated that, depending on the size of the right of way, the straight north approach would not affect the Mini Mart but would affect the two story building and the one story building next to it. Ms. Fukuda stated that the bridge placement must consider the curve of the creek and the Calavaras fault.

Mayor Wilson stated that staff will provide periodic updates.

Vice Mayor Perkins observed that the Mini Mart would not be affected if the roadway could be located farther west.

Vice Mayor Perkin’s motion to adopt Resolution No. 2007-145 was seconded by Cm. Livingstone and passed 4-0. Cm. Rowley was absent.

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City Manager Herb Moniz stated the Draft Environmental Impact Report for the City Center is available for review. The Planning Commission will be holding a Public Hearing on August 21, 2007 at the San Ramon Community Center.

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Councilmember Hudson stated that he was misrepresented in a recent newspaper article. He reiterated his support for the General Plan as designed and voted on by the citizens of San Ramon. He also stated that there is general confusion about the urban limit line issue. Measure J included an Urban Limit Line. The County’s Urban Limit Line is not the same as the City’s Urban Limit Line. The County is currently reviewing two projects outside of the Urban Limit Line. In the year 2010, San Ramon residents may have the opportunity to vote on a plan for that area which will set up citizen approved guidelines. Until then, the County can continue to pursue new development.

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Mayor Wilson reported that a bullet entered a home in Dougherty Valley on August 11, 2007. The bullet is thought to have originated from the Camp Parks firing range. Independent investigations are being conducted by the San Ramon Police Services Department and the U.S. Army under Lt. Col. Cushman. The firing range has been closed. Residents will be updated when the investigations are complete. As a result of this event, Mayor Wilson reported that the City and Camp Parks have begun discussions about the role which Camp Parks could play in the event of a local emergency.

Mayor Wilson reminded residents to collect produce stickers and put them on the contest card for the Mayor’s Produce Sticker Challenge. He thanked the Parks and Community Department for a great Summer Concert series and noted that the concerts were well attended and enjoyed by City residents. He invited all citizens to attend the Grand Openings of the new parks and schools.

Mayor Wilson announced that there were not more candidates than offices to be elected for the November Election. He reviewed the options allowed by Election Code §10229. The City Council will hold a special meeting on August 20, 2007 to discuss this item.

At 7:55 p.m., the Council met in closed session pursuant to Government Code §54956.9 to confer with City Attorney concerning anticipated litigation. Disclosure of potential litigant’s name would jeopardize settlement negotiation.

At 8:08 p.m. the City Council reconvened. Councilmember Hudson made a motion, seconded by Vice Mayor Perkins and carried unanimously (Councilmember Rowley, absent), that the Mayor be authorized to sign a Settlement Agreement recommended by the City Manager and approved as to form by the City Attorney.

At 8:09 p.m., there being no further business, Mayor Wilson adjourned the meeting in honor of Dick Fahey, a longtime San Ramon resident who was instrumental in the City’s incorporation in 1983.

Signed:
H. Abram Wilson, Mayor
Patricia Edwards, City Clerk

Approved at the August 28, 2007 City Council meeting, 4-0; Rowley abstain.