A regular meeting of the City Council of the City of San Ramon was called to order on April 22, 2003 at 7:00 p.m. in the City Council Chamber, 2222 Camino Ramon, Mayor Wilson presiding.

PRESENT: Councilmembers Cambra, Dickey, Hudson, Tatarka and Mayor Wilson.

ABSENT: None

STAFF PRESENT: City Manager Gail E. Waiters, City Attorney Tom Curry, Police Chief Brian Lindblom, Parks and Community Services Director Jeff Eorio, Parks and Community Services Division Manager Esther Lucas, Development Services Director Joye Fukuda, Interim Public Services Director Doug Udell, and City Clerk Judy Macfarlane.

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Boy Scout Troop 209 from Country Club Elementary School led Council, staff and those present in the audience in the pledge of allegiance.

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Mayor Wilson presented a proclamation to Beverly and Tom Hardwick declaring April 27 – May 3, 2003 Volunteer Appreciation Week.

Mayor Wilson presented a proclamation to Environmental Affairs Committee Member Tim Attoe declaring April 22, 2003 as Earth Day.

Mayor Wilson presented a proclamation to Carol Loflin, Principal, Twin Creeks School, declaring April 25, 2003 as Arbor Day.

Carol Rowley, Parks and Community Services Commission Chair, presented Awards of Excellence and Awards of Merit from the California Park and Recreation Society to Mayor Wilson. She also presented Awards of Excellence, Awards of Merit and Community Volunteer Award of Merit from the California Park and Recreation Society, District III.

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Cm. Dickey’s motion to appoint Sanjiv Bhandari, Natalie Bopkjum and George Thomas (alternate) to the Architectural Review Board was seconded by Cm. Tatarka and passed 5-0.

Cm. Tatarka’s motion to appoint Mike Geib and JoAn English to the Arts Advisory Committee was seconded by Cm. Dickey as passed 5-0.

Cm. Dickey’s motion to appoint Kay Cooper and Colleen Vitalis to the Senior Citizen Advisory Committee was seconded by Vice Mayor Cambra and passed 5-0.

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Doye Sivils, a San Ramon resident, said he did not appreciate the caustic comments made by Council at the April 8, 2003 meeting regarding the landscaping in the Twin Creeks neighborhoods. He provided a historical background of prior efforts made by the residents to improve the landscaping in the neighborhood and said the current offers by the City were considered unreasonable.

Michelle Cowles said she felt it was inappropriate for a City employee to attend a private meeting regarding the decision made by the Parks and Community Services Commission to create separate dog parks at Memorial Park.

Melody Lundgren stated she opposed the City’s right to restrict the content of audio visual or PowerPoint presentations made during public comment. She also opposed the procedure that citizen requests for items to be agendized must be approved by the Policy Committee first. Ms. Lundgren challenged comments made by Cm. Hudson at the March 25, 2003 Council meeting regarding the Royal Vista Fencing Project and presented detailed information on the source of funding for the fencing along the Iron Horse Trail.

Sandy Barclay expressed her concern regarding the fire that occurred at the Larwin Pump Station on Friday, April 18, 2003. She stated her frustration with the continued inconveniences and safety hazards generated from the pump station project.

Mary Lou Oliver congratulated the Parks and Community Services Department for the numerous awards received. She also thanked the Police Department for its professional manner in which the demonstration at ChevronTexaco had been handled. Mrs. Oliver said although Item 10.3 Massage Permit Fees had been continued, she stated the terminology in the existing ordinance was outdated. Mrs. Oliver stated professional massage therapists should not be penalized with excessive fees resulting from untrained people moving into the City. She suggested the Finance Committee meet with local massage therapists to enhance their understanding of the profession.

Marielle Bourtz, Public Affairs Manager, ChevronTexaco and Steve Hopkins, General Manager of Site Services, ChevronTexaco, presented a letter of recognition and appreciation to the City of San Ramon for its professional control of the demonstration held at ChevronTexaco on April 14, 2003.

Mayor Wilson read a letter from Sunset Development thanking the City of San Ramon for its efficient manner in which the April 14, 2003 demonstration had been handled.

Bill Brennan, Capital Project Division Manager, Central Contra Costa Sanitary District spoke regarding the fire at the Larwin Pump Station. Mr. Brennan stated the testing of a new engine generator had been conducted too close to the roof causing the surrounding materials to combust. He stated the matter was still under investigation and described the immediate preventative measures taken. He stated the pump station was fully operational and expressed deep regret for the inconvenience this caused.

Mayor Wilson requested Mr. Brennan to return at a future meeting to address the safety concerns of the residents in the immediate area of the pumping station.

Cm. Dickey asked Mr. Brennan what was the source of the offensive odors and if the fumes were harmful to the residents.

Mr. Brennan said he thought the odor was from burned insulation.

Vice Mayor Cambra requested Mr. Brennan to complete a speaker card to ensure that all Brown Act requirements had been met.

Mayor Wilson stated he had requested Mr. Brennan to speak at this time.

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Cm. Hudson requested Item 8.5 - Resolution No. 2003-49 Supporting the California Wild Heritage Act be removed from the Consent Calendar.

Cm. Dickey requested Item 8.3 - Resolution No. 2003-40 Authorizing the Mayor to execute an agreement with White Oak Landscaping for Turf Mowing Services in City Parks, Area II and Resolution No. 2003-41 Authorizing the Mayor to execute an agreement with Pacheco Brothers Gardening, Inc. for Turf Mowing Services in City Parks, Area I, be removed from the Consent Calendar.

Vice Mayor Cambra stated he had a question on 8.4 Resolution No. 2003-42 Landscaping and Lighting District 1984-1 Describing New Improvements and Ordering the District Engineer to prepare and file an Engineer’s Report for FY 2003/04.

Vice Mayor Cambra asked the City Manager if adoption of this resolution impact the City’s ability to function within the scope of the proposed recommendations made by Management Partners.

Joye Fukuda, Development Services Director, stated this item did not impact the ability for future review. She said adoption of the resolution would authorize staff to begin the budget process for the Landscaping and Lighting District.

Mayor Wilson asked Cm. Dickey if Item 8.3 could be addressed quickly.

Cm. Dickey stated because contract services were being scrutinized in the FY 2003-04 budget, she felt that one-year extensions to the contracts would be inappropriate.

Vice Mayor Cambra stated he had several questions on Item 8.3 and suggested continuing the item to the next meeting.

Gail E. Waiters, City Manager, stated a delay of action would create a stoppage of turf and landscaping services. She suggested Council approve the contracts with shorter durations.

Cm. Dickey asked if the contracts could be on a month-to-month or quarterly basis.

Doug Udell, Interim Public Services Director confirmed that a shorter duration of the contracts was possible. He said the contracts had already expired and were currently on a month-to-month basis.

Mayor Wilson stated that Item 8.3 Resolution No. 2003-40 Authorizing the Mayor to execute an agreement with White Oak Landscaping for Turf Mowing and Resolution No. 2003-41 Authorizing the Mayor to execute an agreement with Pacheco Brothers Gardening, Inc. for Turf Mowing would be returned to the Consent Calendar with the amendment for a term extension of three months.

Cm. Dickey’s motion to approve Resolution No. 2003-40 Authorizing the Mayor to execute an agreement with White Oak Landscaping for Turf Mowing Services in City Parks, Area II and Resolution No. 2003-41 Authorizing the Mayor to execute an agreement with Pacheco Brothers Gardening, Inc. for Turf Mowing Services in City Parks, Area I, to a three-month contract extension, was seconded by Cm. Tatarka and passed 5-0.

The City Clerk said the following items were on the Consent Calendar, Item 8.3 as amended, Items 8.1, 8.2 8.3, 8.4 and 8.6.

Cm. Dickey’s motion to approve the following Consent Calendar was seconded by Cm. Tatarka and passed 5-0.

Register of Demands dated March 28, April 13 and 20, 2003 in the amount of $1,153,706.59.

Resolution No. 2003-35 Authorizing the Mayor to execute an agreement with Continental Electric for the construction of Dougherty Road/Red Willow Road Traffic Signal Installation Project (CIP 5372) for an amount not to exceed $152,357

Resolution No. 2003-40 Authorizing the Mayor to execute an agreement with White Oak Landscaping for Turf Mowing Services in City Parks, Area II for an annual amount not to exceed $252,936

Resolution No. 2003-41 Authorizing the Mayor to execute an agreement with Pacheco Brothers Gardening, Inc. for Turf Mowing Services in City Parks, Area I, for an annual amount not to exceed $211,908

Resolution No. 2003-42 Landscaping and Lighting District 1984-1 Describing New Improvements and Ordering the District Engineer to prepare and file an Engineer’s Report for FY 2003/04

Acceptance of work by Pacific Environmental Control, Inc. for exterior renovation of the Glass House as part of the Forest Home Farms Improvement Project (CIP 5306)

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Cm. Dickey stated the California Wild Heritage Act had been introduced as Senate Bill 2535 by Barbara Boxer. She stated this proposal would protect 2.4 million acres of Federal land by designating such areas as wilderness and giving wild and scenic status to twenty-two rivers. Cm. Dickey said the City of Pleasanton had supported the Act.

Cm. Hudson asked why the City of San Ramon was involved with federal government issues and what was being protected. He related this Act to a similar act over ten years ago which resulted in a loss of use for organized events. He described the efforts made by the Western States Endurance Run and Western State Trail Ride (TEVIS Cup), to restore those events after they had been cancelled as a result from their support of a similar wilderness act. Cm. Hudson said the City Council should not be involved as this was a Fish, Game and Wildlife matter. He suggested taking this item to the League of California Cities or to the Mayors’ Conference.

Cm. Dickey stated she felt very comfortable supporting the Wilderness Act.

Cm. Tatarka inquired if staff had reviewed this item.

Ms. Waiter’s stated staff had not been directed by Council to review the item.

Cm. Dickey’s motion to approve Resolution No. 2003-49 Supporting the California Wild Heritage Act was seconded by Cm. Tatarka and passed 4-0-1 (Hudson abstaining).

Cm. Dickey said exhibits N and P had been included in the staff report at the last minute. She stated that since one position had already been included in the staff report allowing the opposition to submit a revised version, without the same consideration being unilateral, was unfair and should not be read into the staff report. She said Exhibit P was an opinion offered by a firm that had worked closely with one particular viewpoint for a number of years. She stated that since ARG had been employed by the City on any number of occasions, it would be improper for ARG to weigh in on this issue. She stated her opposition for this item to be read into the record and she would not consider either exhibit as they had been inappropriately included in the staff report.

Jeff Eorio, Parks and Community Services Director stated the report provided definitions of the three methods by which historic properties were interpreted; documentary, representative or aesthetic. He said the report proposed a strategy for the involvement of the National Trust for Historic Preservation to assist the City in determining the final designation for preservation of the David Glass House. Mr. Eorio introduced Kathleen Mero, the Marsh House in Bryon, and Dan Dunn, Executive Director of the Blackhawk Museum, and said they were available for any questions Council may have.

Mayor Wilson declared a five-minute recess.

All Councilmembers were present when the meeting reconvened.

Mayor Wilson opened public comment.

Kathleen J. Mero, John Marsh Historic Trust, described the programs at the Marsh House that is located in Byron.

Cm. Dickey asked Mrs. Mero to verify that the National Register of Historic Properties was a criteria used that allowed the City to apply for grants for the Glass House. She also asked for verification that how the property was interpreted or developed would not affect the designation at all.

Mrs. Mero said there was a lot of flexibility and the property would not have to be developed one way or another. She said it was expected for the property to be continually developed to possibly reach the point where a higher status is applied for, such as National Landmark.

Cm. Dickey said that would be possible if the City kept to the integrity of the house.

Cm. Tatarka asked how long Mrs. Mero had been working on the Marsh House.

Mrs. Mero stated she was one of the original board members on the Trust which had formed in 1993. She said the Board had been meeting monthly for ten years.

Jan Gerhardt said San Ramon had very few historical sites and must utilize what was here to represent the entire valley for all residents. She referred to the mission statement for Forest Home Farm and stated the designation for the Glass House should be a representative museum. She felt if the Glass House became a documentary museum, it would limit the exhibits and historical uses of the facility.

Nancy Thompson read a motion made at the May 2002 Forest Home Farm Advisory Committee meeting. She suggested a modified approach should be adopted to incorporate elements of both a documentary and representative house. She encouraged the Glass Family be emphasized when the house was restored.

Melody Lundgren said the proper procedure for the Forest Home Farms Advisory Committee recommendation had not been followed. She suggested if the proper procedure had been followed, perhaps the delays and difficulties could have been subverted.

Sara Mero encouraged the David Glass House be restored to represent the actual family that lived there.

Ray Howard stated his displeasure that the decision made by the Forest Home Farm Advisory Committee in May 2002 took almost one-year to come before Council. He said the project should be developed to represent the Glass Family.

Rena Waterson, Friends of San Ramon, said the David Glass House should reflect both a blend of documentary and representative things, should include the Glass Family who built and lived in the home for the first 60 years, but not necessarily be a tribute to them. She said the City should use an outside consultant to direct the restoration, and all decisions made regarding the House should be made by the City Council.

Guerdon Churchill, Jr., great-great-grandson of David Glass, said he had been restoring the Glass Family history and offered his assistance to the City regardless as to what designation the House receives. He suggested collaboration and partnerships for a speedy completion of the house.

Roz Rogoff said this was an issue of arguing over semantics. She suggested the house be designated a representative house with the Glass Family the representative family. She said a compromise needed to be made by both parties.

Phil Henry said the house should be representative of all of the early residents of San Ramon and suggested that a room be designated to the Boone Family. He encouraged the Council to make a decision to move the project forward.

Claudia Nemir, great-great-granddaughter of David Glass, expressed her enthusiasm for the project and expressed no preference between documentary or representative designation. She encouraged the development of changing exhibits for repeat patronage. Mrs. Nemir shared restoration difficulties experienced at the Eugene O’Neil House that had been designated as a documentary site and a National Park.

Cm. Dickey asked Mrs. Nemir if the restoration difficulties were a direct result of the notoriety of its namesake. She asked what style furniture had been in the house.

Mrs. Nemir said they could obtain representative furniture as long as it is exactly what O’Neil had had in the house. She stated it was oriental furniture from Gump’s and it was very expensive.

Mayor Wilson verified that Mrs. Nemir’s main concern was that the project move forward, and asked her to confirm that if the house were designated documentary, there could be problems or difficulties in obtaining furniture.

Mrs. Nemir stated not only would it be more difficult but would be more expensive as well.

R. Nathan Greene shared the enthusiasm and interest by students from Walt Disney Elementary School during a recent tour at the Farm. He expressed his hope that the meetings of the Forest Home Farms Advisory Committee would resume as soon as possible so the work on the Glass House could continue.

Cm. Tatarka asked Mr. Greene to provide details of the school tour.

Mr. Greene stated the tour was centered around the tractor barn and the garage where farm implements and kitchen tools were displayed to show the children what life was like during that time period.

Doris Kinsley said she would like the Glass House to represent families of the Valley and to have changing exhibits to encourage repeat visitors.

Jane Jennings said she was the lead author of the National Historic Register application, and was available to answer questions or clarify statements that Council may have. She said with the Register status, integrity of the site needed to be maintained. She felt that the representative designation was appropriate and there was not enough information to make this a documentary site.

Cm. Dickey asked for verification on the criteria for architecture and said it had been met. She said naming the property David Glass House would have no impact on the interior design and had nothing to do with the application that had been submitted.

Mrs. Jennings confirmed for Cm. Dickey that any action taken would be governed by the criteria that had been approved by the National Register. She cautioned the City that working outside of the approved criteria could damage the designation received.

Cm. Dickey verified this designation related to the exterior of the house and surrounding property and the discussion pertained to the interior of the Glass House. She stated the criteria used for the National Historic Register application would not impact or prohibit the interior restoration of the House.

Diane Schinnerer suggested since there was a photograph of the parlor at the Glass House, that particular room should be designated a documentary room, and the other rooms be representative with renewed exhibits to encourage continued patronage.

Mayor Wilson thanked Mrs. Jennings for her hard work and efforts.

Mayor Wilson closed public comment.

Cm. Cambra requested Kathleen Mero, John Marsh Historic Trust, Inc., to address Cm. Dickey’s earlier question regarding the interior restoration of the Glass House.

Mrs. Mero confirmed that the designation had been granted based on the outside architecture. She said the City should exercise caution when planting gardens to protect the exterior designation.

Cm. Dickey said the historic designation had been based on the exterior of the House and anything done to the interior would not change that designation. She said the exterior designation would not affect the decision made by Council regarding the interior of the property.

Mrs. Mero suggested that any improvements or changes to the interior of the house not be visible from the outside as that would impact the exterior designation.

Cm. Dickey stated the style of furniture used by the Glass Family had been called Eastlake. She said this style was more affordable, middle class, making it easier to purchase or reproduce than the type of furniture used in the Tao House.

Mrs. Mero clarified for Cm. Hudson that the John Marsh House was going to be a documentary site but would have representative rooms as well.

Mayor Wilson verified with Mrs. Mero that a documentary room could contain representative items, as well as a representative room having documentary items.

Cm. Dickey said the issue at hand was the focus of the designation; to have the focus being documentary with ability to have representative artifacts incorporated or to make the House representative with a few documentary items displayed. She said the emphasis of the discussion was how we primarily focus on how the House would be developed.

Cm. Hudson said what was stated in the staff report was different from what Cm. Dickey had said. He read "the primary interpretive aim is to chronicle the life of an individual" in a documentary house. He asked what significant accomplishment had been achieved by David Glass to warrant the documentary designation. He stated the representative focus would reflect on the average family in the Valley for that period of time.

Mayor Wilson closed the public hearing.

Cm. Dickey’s motion to extend the meeting was seconded by Vice Mayor Cambra and passed 5-0.

The motion to continue Items 10.1 City Council Liaison Appointment to the I-580 Corridor Transit Study Policy Advisory Committee, 10.3 Massage Permit Fee, and 10.5 Proposal to limit the terms of Council Members, to the meeting of May 13, 2003 passed unanimously.

Cm. Hudson said he felt the interpretive philosophy for the restoration of the David Glass House was best stated in the staff report, "the key difference is that the site primarily focused on a period in the past and the people who lived in that period in that area. Only secondarily does it focus on a person who may have lived in it or on a specific historic event". He expressed his reluctance to emphasize the Glass Family as they were a typical family and served no historical point of focus to warrant a documentary style house. He said a house that was interpretive of that period of time would be most beneficial to the community and supported developing the site as representative.

Cm. Dickey said she felt there could be an amalgam of both documentary and representative features in the house. She said the focus was on developing a primary interpretation. She said the Glass Family was a complex, interesting family who worked hard and lived in the house for 60 years. Cm. Dickey stated there were living descendents to share stories and have direct knowledge of the artifacts. She said we should not exclude the other families and there was room for both interpretations.

Cm. Dickey made a motion to develop the interior design plan of the David Glass House as a documentary site to be developed, decorated and maintained as a historical museum with a living history component recreating with historical accuracy the David Glass Family’s occupancy of the home in the 1890’s with the exception with two of the upstairs bedrooms, one of which may be designated as docent and/or as an interpretative exhibit areas. This motion also allows the interpretative exhibit on the second floor to be representative of Ellizondo and any other San Ramon Valley families and other historical community activities and events. Latitude may be given with regard to holiday decor and this documentary approach should include an element of flexibility. Cm. Dickey stated an example for flexibility was that baseball was a main source of socialization during this period of time and could be featured as an exhibit. She stated this motion would allow the ability to incorporate other families for rotating exhibits. She said this was the Glass Family home for 60 years and they should be the featured family.

Cm. Tatarka seconded the motion.

Cm. Tatarka said the staff report provided examples of documentary historic house museums and gave several examples that demonstrated wide-ranging social classes from elitist society to more modest. Cm. Tatarka referenced the delay with the project and read excerpts from a memo from Jim Randall dated June 2003 detailing the uniqueness and complexity of the project. She said Council was attempting to resolve the differences surrounding the restoration of the David Glass House and provided a brief history of the development of the property. She stated the City had spent over $1.2 million on Forest Home Farm and cautioned that patience was needed to ensure that as much historical data could be gleaned to enhance the historical value. She said that David Glass was a common man and the house should reflect that.

Cm. Hudson said that David Glass was not a historical figure and that the David Glass House should be representative of all of the families that lived in the area. He said by designating the Glass House as a representative house, highlighting the Glass Family, would not be downgrading the Glass Family in any way.

Cm. Dickey said it appeared to be a matter of opinion on where the focus should be. She believed that the focus should be placed on the Glass Family as it was their home, and feature other families. She expressed her concern over preserving the history of the house.

Vice Mayor Cambra said according to the Office of Historic Preservation neither a representative nor documentary interpretation would affect the nature of the National Register designation. He added that no restrictions were placed upon private property that is listed on the National Register with regards to its normal use, maintenance and sale. Vice Mayor Cambra said he was informed by the Secretary of the Interior’s office that the standards for rehabilitation refer only to the physical characteristics and architecture and did not cover decor and interior items. In addition, because there are no strict requirements or standards pertaining on the interior, the designation on the Register could not be lost because of it. Vice Mayor Cambra referred to two attachments to the staff report and said both were vague in defining the terms "documentary" and "representative". He referenced the statement that not all museum houses neatly fit the categories outlined in Historic House Museums Handbook (Butcher-Younghans). He stated it would be very dogmatic to categorize the David Glass House into one designation and there was enough room to include many families of the Valley. He said this refuted many of the false statements made that the documentary designation would be exclusive, precise and unyielding. He said it appeared between the Glass Family Report and surviving Glass Family members, there was substantial documentation and enough artifacts to provide significant contributions. Vice Mayor Cambra referenced a statement made in the letter from ARG dated April 17, 2003, cautioning that mixing representative information in a documentary site was to be avoided and stated this was a direct contradiction to what was stated in the Handbook. He read the by-laws to the Forest Home Farms Advisory Committee and said he could not find one instance where this Committee had forwarded a recommendation to the Parks Commission since inception. He questioned why the Parks and Community Services Commission had not overseen the Committee and this project. He stated while there are groups supporting both designations, a middle ground needed to be established as it was apparent that everyone shared the same goal to complete the restoration of the House. The Glass Family should be represented but not romanticized or glamorized, and tours should reflect David Glass’ interaction with all the Valley families in a small agricultural village in the 19^th century San Ramon. Vice Mayor Cambra stated historical information of other Valley families should have been presented to Council on what would be included in a representative site by those who supported that designation. He presented an example of a 1898 silver dollar and said it could be included in a representative site and also a documentary site as part of a traveling exhibit. He concluded by saying all of the families in this Valley were important, all would be remembered in the Glass House in one way or another and encouraged everyone to work together on preserving the history of the Valley.

Cm. Dickey emphasized in her motion the primary focus was documentary, but not to exclude the other families in the Valley. She said what she was looking for from Council was approval to move forward with an amalgamation of both designations with an emphasis on the history that the City currently possesses. She supported the idea of having rotating exhibits and by having the Forest Home Farm site enable the City to pursue those opportunities. She stated this was a marvelous opportunity to explore a family, not "generacize" it.

Mayor Wilson read a letter from Dee Tuoy supporting designation of the Glass House as a representative site.

Mayor Wilson read a letter from Bruce D. Judd, Architectural Resource Group, suggesting that following the guidelines for a representative site would allow the ability to take advantage of actual documentation flexibility regarding interior finishes.

Vice Mayor Cambra said Mr. Judd had omitted one key sentence in his letter describing documentary sites – "it is not essential that every facet of the restoration be provable."

Mayor Wilson said a decision needed to be made that night. He said as a member of the original task force, the original mission was to preserve the integrity of both entities; to serve the public and preserve the history of the entire Valley. He expressed his hope that any future differences of opinions could be met with compromise. He said that what is best for the City should be the focus of all Commissioners and Councilmembers. He said the mission statement was to preserve the integrity, service the public and to educate the public of the history on this Valley. He said the Glass Family was the representative family of this area and it was imperative the house always be know as the Glass House. Mayor Wilson stated that once the decision is made by Council the community needs to work together to ensure successful restoration of the property.

Vice Mayor Cambra requested Cm. Dickey strike the portion of the motion "with the exception of the two bedrooms upstairs; one which may be designated as a docents’ offices and the other as an interpretive exhibit area". He stated amending the motion would allow flexibility for the use of the upstairs rooms.

Cm. Dickey said that was the purpose of the motion, to have the flexibility of use, to allow for an interpretive exhibit area. She agreed to the amendment.

Cm. Tatarka verified that the motion stated the exhibits could be flexible.

Cm. Dickey repeated the motion to develop the interior design plan of the David Glass House as a documentary site to be developed, decorated and maintained as an historical museum with a living history component recreating with historical accuracy the Glass Family’s occupancy of the home in the 1890’s with the exception of two of the upstairs bedrooms which maybe designated as an interpretive exhibit area. This motion also allows the interpretive exhibit area on the second floor to be representative of the Ellizondo’s and other San Ramon Valley families and other historical community activities and events. Latitude may be given to holiday decor. This documentary approach should include an element of flexibility.

Cm. Tatarka seconded the amended motion,

By roll call vote the motion passed 3-2 (Hudson, Wilson dissenting).

Mayor Wilson encouraged the community to unify in supporting the completion of the David Glass House.

Jeff Eorio, Parks and Community Services Director requested direction from Council regarding the Request for Proposal (RFP) process.

Cm. Dickey requested a status update on the RFP for the interior design that had been issued in September 2001.

Mr. Eorio stated Garavaglia had been selected to do the interior design of Building 14, and it had been recommended that ARG be selected for the interior design of the Glass House. He stated there had been no action taken with ARG pending the results of the visioning process. Mr. Eorio stated the RFP in the current staff report was separate from the interior design contract and confirmed that ARG had not been retained.

Cm. Dickey stated she was somewhat confused as to what had occurred with the RFP process. She said while reviewing documents, it had been noticed that ARG prepared the Master Plan, and ARG had done the majority of the work. She read the Public Contract Code §10365.5 and said the work ARG had done may not be legal or acceptable. She stated the City should proceed with caution with the use of contractors.

Ms Waiters, said staff had followed Council direction to solicit a contractor to assist in developing the scope of work for the restoration of the Glass House. She stated this was a different RFP from the RFP referred to by Cm. Dickey.

Tom Curry, City Attorney, stated he would review section of the code quoted by Cm. Dickey.

Cm. Dickey reviewed the RFP process outlined in the staff report. She said since the interpretation designation of the Glass House had been determined, a detailed furnishings plan was needed.

Mr. Eorio stated the RFP would include the interpretive determination, however this was not a furnishing plan. He stated a furnishing plan would be covered in a separate RFP.

Cm. Tatarka verified that direction had been requested from staff to proceed as outlined in the staff report.

Ms. Waiters said included with the four points in the staff report, the RFP could include retention of an expert who would have the opportunity to exercise flexibility to the four initial points.

Cm. Dickey made a motion for City staff to prepare a RFP by May 1^st, for approval at the May 13, 2003 City Council meeting, the scope of the RFP to include all four points, in addition to wall coverings, paint, furnishing, decorative and utilitarian items consistent with the Glass Family’s occupancy in the 1890’s. Consideration be given to items appropriate to the family’s life style for the designated 1890’s time period.

Mr. Eorio inquired if a furnishings plan was included in the motion.

Cm. Dickey stated she would like to review the RFP, but the scope could be omitted if need be.

Ms. Waiters stated staff could provide a copy of the RFP for Council’s review. She expressed concern about preparing a RFP that would be too narrow. Ms. Waiters stated the four points and amendments by Cm. Dickey could be included but there should be a narrative that take into account to provide to the responders a better insight was we were looking for. She stressed the caution on how much we guide the expert.

Ms. Waiters responded to Cm. Tatarka stating this needed to go back to staff to develop the RFP, and it would be forwarded to Council for their review.

Cm. Dickey’s motion to direct City staff to prepare an RFP based on the discussion that night, for review by the City Council before it is submitted to consultants, was seconded by Cm. Tatarka.

Ms. Waiters clarified that the RFP would not come back to Council at a Council meeting.

Vice Mayor Cambra said he wanted to ensure that there was a time frame designated to expedite the process.

Ms. Waiters stated staff would attempt to have the RFP for Council review by May 13, 2003.

Cm. Tatarka asked if a dollar amount needed to be specified.

Mr. Eorio verified the National Trust proposal was that they would only help in the selection process.

The motion passed unanimously.

Vice Mayor Cambra said because of the action taken and staff direction, he would make a motion to sunset the Forest Home Farms Advisory Committee, accept the minutes of the last meeting as the official record, and the committee members of record past and present, be thanked for their hard work.

Cm. Hudson objected, stating this was not on the agenda.

Vice Mayor Cambra stated the City Manager said it would be acceptable as it fits within the scope of the item.

Ms. Waiters verified the item pertained to the advisory committee and it was appropriate to make the motion to sunset the committee.

Mr. Curry stated the Brown Act law allows for latitude as long as the item generally is described.

Cm. Dickey seconded the motion.

By roll call vote, the motion passed 4-1 (Hudson dissenting).

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Vice Mayor Cambra’s motion to continue Item 9.2 Informational Report on Golf Course Fencing Project was seconded by Cm. Hudson and passed 5-0.

Lisa Bobadilla, Transportation Services Manager, said the Tri-Valley Strategic Expenditure Plan was projected to have a $10.2M funding deficit by fiscal year 2009-10. In order to address this deficit, the Tri-Valley Transportation Council (TVTC) was proposing an intermediate fee adjustment as a first-step fee increase designed to capture potential TVTDF revenues form development that occurred while the current fee nexus study is being updated. She stated authorization from Council was needed to allow Councilmember Hudson, the San Ramon representative on TVTC, to support the interim fee adjustment, and recommended approval of Resolution No. 2003-44.

No one spoke during public comment.

Cm. Dickey’s motion to adopt Resolution No. 2003-44 Approving intermediate fee adjustments for the Tri-Valley Transportation Development Fund (TVDF) was seconded by Vice Mayor Cambra and passed 5-0.

Mayor Wilson stated the Executive Committee of the League Board of Directors had scheduled a special meeting of the general assembly on Thursday, May 15, 2003, to consider proposals concerning the state budget and state-local fiscal reform. He said our delegate and alternate, Vice Mayor Cambra and Mayor Wilson, respectively, were unable to attend.

By unanimous vote, Cm. Tatarka was selected to be the delegate for the League of California Cities General Assembly Special Meeting, May 15, 2003.

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Ms. Waiters stated updates on the Thomas Ranch and Norris Canyon Estates issues had been provided in their folders. In addition, she announced that an auditor had been solicited to provide an estimate for the cost of auditing elected officials expenses dating back to 1983.

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Cm. Dickey stated at the County Connection Board Meeting it had been announced that more routes would be cut in San Ramon than originally anticipated. She said rather than reducing time, it was anticipated Routes 221 and 259 would be eliminated. Cm. Dickey said Route 259 served the Senior Center, California High School, Bent Wood Creek and Old Ranch Estates, and was the only bus service in south San Ramon. She said there would be public hearings on May 7, 2003 at 7:00 P. M. and May 12, 2003, 10 A. M., at the San Ramon Community Center and encouraged the community to participate to prevent losing bus service in San Ramon.

Cm. Hudson stated he had received a request from the Save Our Rights Coalition for the Tri-Valley to address the Council regarding three matters; 1) the U.S.A. Patriot Act, 2) the proposed Patriot Act II, and 3) a bill in congress that would exempt libraries and book stores from provisions of the U.S.A. Patriot Act.

Cm. Tatarka said she had attended CCTA meetings where discussions surrounded the state budget crisis and the impact on transportation issues. She announced there would be a workshop on May 8, 2003 for the renewal of Measure C funds. Cm. Tatarka stated this was a critical time for transportation issues in San Ramon and stressed the importance of community participation. Cm. Tatarka announced this would be her third year of Human Race and welcomed pledge sponsorships that would benefit the Valley Children’s Museum and other non-profit groups.

Vice Mayor Cambra said the League of California Cities had provided updates on Assembly Bill 980 and the Steinberg Bill 1221. He said the League opposed the Steinberg Bill because it did not protect local revenues. He stated it had been projected the state budget crisis would be more severe next year. Vice Mayor Cambra announced there would be a summit meeting for Shaping our Future, May 17, 2003 at PMI, 3003 Oak Road, Walnut Creek, 8:30 A.M., for all Councilmembers, Planning Commissioners and City Mangers.

Vice Mayor Cambra requested that any new Council meeting procedures and protocol be addressed by the Policy Committee or directly by Council.

Cm. Dickey stated she had discussed Council meeting procedures with the City Manager and it was scheduled for a future Council meeting.

Mayor Wilson stated that the letter sent to the Pleasanton City Council was not an apology but a clarification.

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There being no further business to come before the City, the meeting was adjourned at 12:10 A.M.

Signed:

H. Abram Wilson, Mayor
Judy Macfarlane, City Clerk