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MINUTES OF THE A regular meeting of the City Council of the City of San Ramon was called to order on December 10, 2002 at 7:00 p.m. in the City Council Chamber, 2222 Camino Ramon, Mayor Wilson presiding. PRESENT: Councilmembers Cambra, Dickey, Hudson, Tatarka and Mayor Wilson ABSENT: None STAFF PRESENT: City Manager Jim Randall, City Attorney Tom Curry, Police Chief Brian Lindblom, Parks and Community Services Director Jeff Eorio, Development Services Director Joye Fukuda, Acting Transportation Services Division Manager Lisa Bobadilla and City Clerk Judy Macfarlane * * * * PLEDGE OF ALLEGIANCE Cub Scout Pack 841, Walt Disney School, led Council, staff and those present in the audience in the pledge of allegiance. * * * * ANNOUNCEMENTS Mayor Wilson: Item 3, Announcements – All meetings are held at City Hall unless otherwise noted. Memorial Park will be opening on December 12. The Library will closed December 24. City Hall will be closing early December 24. Mr. Randall: And on December 31. Mayor Wilson: Any other announcements. Yes, Nancy Cm. Tatarka: Just one clarification, I thought I received a notice that there was a Tri-Valley Affordable Housing Committee meeting on December 13. So I would clarification if that is also on the 13th. I know that the School District meeting has been cancelled and I am wondering if the Tri-Valley Affordable Housing Committee meeting is still on the 13th. Would you clarify that and let me know because I am the liaison to that and I want to make sure it is correct on my calendar. Mayor Wilson: We will follow up on that. Under Special Presentations, Item 4.1 Ms. Butt. Mr. Eorio will you introduce. Mr. Eorio: It is my pleasure tonight to take a moment to thank and to appreciate Joan Butt, Assistant Superintendent, San Ramon Valley Unified School District. Joan has been with the District just a short seven years. During that time we have really bonded our relationship with the School District, ventures, programs, facility rental fees, all sorts of things that really make an impact on our community. And with Joan’s leadership and direction it has really been a positive and proactive relationship. I just want to tell how much we appreciate the effort. The School District and City haven’t always seen eye to eye but certainly in the last seven years we have been on the same road together. We appreciate it and congratulations on your new position and moving up to Sacramento. We are going to miss you here. We wanted to take a moment to thank you and appreciate all of the efforts you have done on behalf of the youth here in San Ramon and for the City of San Ramon. Ms. Butt: Thank you very much. I would just like to say a few things. I have to tell you this. This is really humbling to me to have this recognition. And also to share with you that San Ramon is such a fabulous place to live. I know because I live here. And there were moments, crazy moments I might say, when I literally thought as I was signing for the sale of my home a couple of weeks ago, could I commute to Sacramento because truly this is just a wonderful city, a wonderful place to live. And I really appreciate Abram, the rest of the Council, Jeff Eorio and the rest of the City staff. Because I tell you that this has been a pleasure and we have achieved a lot and I think it has been to the benefit of both users. Again I am really proud of being a small part I might have had to play in that. Thank you so much. Mayor Wilson: We are able to do this because of people of Joan’s caliber. The plaque reads Joan Butts, Assistant Superintendent, San Ramon Valley Unified School District, 1995 – 2002, in grateful recognition of outstanding service to our youth and your on-going cooperation with the City of San Ramon, presented by the City Council, December 10, 2002. And again, these are words but you can understand how lucky we are and I can’t tell you enough how much we are going to miss you. Because when you look at the schools and the relationship, you are one of the reasons why we have this relationship and you are going to be missed. Thank you. Mayor Wilson: Item 4.2, Introduction of new employees. Chief will you come up. Chief Lindblom: We have three new officers to introduce and a new Fleet Specialist. The first officer I would like to introduce is Bani Kollo. Bani is a local resident who lives here in San Ramon. He has a bachelors' degree from Sacramento in Criminal Justice. He comes to us with 11 years of experience in the Sheriff’s Department. He has worked assignments all over the county, all over the globe. He is a great guy. He enjoys hobbies like modeling an old house and riding a motorcycle on patrol. We ask our new officers that come here what attracted them to come to San Ramon. He said an opportunity to work in organization that I have little knowledge about. He knew this City was one of the best contracts to work for. We are glad to have him here Sergeant Kollo: They say this is supposed to be the best place to work and I’ve got a little experience in a lot of places but I have never done any contract city time and so I am looking forward to spending the next couple of years here to work with all of you and the Council. I appreciate the opportunity. Mayor Wilson: On behalf of the City Council and the residents of San Ramon I would like to present you with this City of San Ramon pin. Chief Lindblom: The next officer I would like to introduce is Mike Schneider. Mike resides in Fairfield with his wife Tracy and his new son Samuel. He has an AA degree from Solano Community College in Criminal Justice and has 5-1/2 years of community work. He has been in the Sheriff’s Department for two of the five years and worked as a Deputy in Solano County before coming to the Sheriff’s Department in Contra Costa County. He enjoys all kinds of gardening and doing numerous household projects. Don’t we all. He is going to complete his bachelor's degree in Psychology and then a Masters Degree. He desires to promote and eventually run for Sheriff of either Solano or Napa County. What attracted him to come to San Ramon. Well he had tagged along with one of our detectives, Todd Santiago, on a number of occasions and found the City to be a nice middle-upper class city with many opportunities not unlike his home town of Napa and decided it would be a nice place to work. We are happy to have Mike Schneider on board. Mayor Wilson: Officer Schneider again on the behalf of the City of San Ramon and the City Council and the residents welcome to our City. Officer Schneider: Thank you very much. Thank you Council. Chief Lindblom: The next officer addition is Mike Brumfield. Come on up Mike. Mike is here tonight with his wife Cynthia. Mike has a son Michael and a daughter Sarah. They live in Pittsburg. Mike was a reserve with us for three years in San Ramon along with the Sheriff’s reserve program. Mike enjoyed working here so much as a reserve that we were able to get him to give up his other profession being a stone mason and go through the police academy and become a police officer. And after he did all that and did his obligatory time in the jail, we drafted him to come down and work. We are really happy and delighted to have him. His aspirations and goals are to and finish his house, are you working on your house. Everybody is working on his house. He said what brought him to San Ramon was he was always treated well in the City as a reserve and he liked the people and he would like to work in the City of San Ramon. So we are glad to have Mike Brumfield aboard. Officer Brumfield: Thank you and it is a privilege to be here. It took a lot of letters while I was in the jail. Chief Lindblom: Every time we had an opening I got a letter from him. He had only been at the jail six months when I got a letter from him. He was very persistent, but it paid off and we are really happy. Mayor Wilson: Here again, I took the police academy and I realized that we are a family. And when you present something it goes to the entire family. Chief Lindblom: Our last new employee this evening is O. J. Plotner who is our next Field Specialist. O.J. resides with his wife Leslie, who is here and they live in Castro Valley. O.J. comes to us with prior fleet experience with DHL and AAA. He is a great addition to help us with our fleet of police vehicles and eventually he is going work on the Engineering Department and Building Inspection Department vehicles to keep them up and running. In his off time he enjoys restoring classic automobiles. Currently he has two classic Chrysler products. What attracted him to San Ramon was he said he considered this job to be a perfect opportunity to use his automotive and fleet management skills. We are delighted to have O.J. on board. Mayor Wilson: Again family. Welcome you both to San Ramon. Thank you. Chief Lindblom: That completes my introductions from the police department. Assistant City Manager: It is my great pleasure tonight to introduce Jennifer Dye. She is a new Office Technician I and she comes to us with a Bachelor's Degree in English and she is in creative writing. She can help me with my staff reports. We thought we would scare her away the first day actually because we had this huge mailing and to our great pleasure she did come back the next day. So she has a great attitude. She will be a great help. She is one of first points of contact for the public and we are really happy to have her. Mayor Wilson: Thank you. (The Mayor welcomed Ms. Dye and gave her a City pin.) Ms. Dye: I am looking forward to working with the City. Mayor Wilson: Ms. Murrie. Mr. Randall: We are here to honor JoAnn on her retirement. We welcome Jennifer in to fill large shoes that you are leaving. JoAnn has been the primary point of contact for people coming into the City or calling the City for how many years. Ms. Murrie: 12 years Mr. Randall: We have all enjoyed working with JoAnn over the years and we are going to miss her very much. We wish her well in her retirement. Mayor Wilson: I always called on JoAnn when I needed information. It is going to be difficult not to see your shining face when I walk in. You are special to all of us. We will miss you but I know that you will be retiring so that you will be able to sleep in. It is because of people like you that we have a reputation for being the City that knows how. So I really want to thank you. You are an inspiration on how you treat people and how you react. A proclamation of the City Council of the City of San Ramon. Whereas, JoAnn Murrie began her career with the City of San Ramon on August 6, 1990; and..Whereas, JoAnn Murrie has been an integral part of the City staff for over 12 years; and.. Whereas, JoAnn not only worked for the City but also volunteered for the City’s 10th Anniversary Celebration, the Black and White Ball, the 4th of July Celebration and the Wind Festival; and Whereas, during her tenure with the City of San Ramon JoAnn Murrie was active with the San Ramon Little League during her son’s little league years and participated with her daughter’s 4-H Club Team; and Whereas, on December 3, 2002 JoAnn Murrie retired from the City of San Ramon. Now, Therefore be it Resolved, the City Council of the City of San Ramon does recognize and thank JoAnn Murrie and wish her well in retirement. Dated: December 10, 2002. H. Abram Wilson, Mayor Ms. Murrie: I will miss all of you. Thank you so much. Cm. Tatarka: I just want to make a simple comment to JoAnn. Where did she go. I hope she isn’t hiding. JoAnn, I am going to miss it when I would call city offices and forget whose extension you would gladly connect me to that extension and know right off the bat. So I will miss hearing your voice when I am out and you right away saying not a problem. Let me get it right for you. I am going to miss you JoAnn. City Attorney: Mayor Wilson I forgot and I apologize to announce the Council had adjourned the closed session to meet again in closed session at the conclusion of the Council meeting. That is the report of the closed session of Council. Mayor Wilson: Public Comment. At this time those in the audience are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment. Comments should not exceed five minutes. If this is not considered sufficient time to address the issue, please arrange with a member of the City Council to have your item placed on the agenda for a future City Council meeting. Mr. Blickenstaff. Mr. Blickenstaff: I just want to take a moment and this opportunity to
make an observation about the last election. We all understand how money
influences elections and that is just part of the game. And you have to
accept that. But what was troubling to me and what was upsetting to me was
what I perceived in terms of the actions of the local newspapers. There is
check and balances in our form of government and our democratic way of
life and I saw the eroding away of those checks and balances in terms the
media, local newspapers, being fair and unbiased in presenting the facts
above and beyond the slant of the campaign. And to the extent I feel they
are somewhat hiding behind a veneer of fairness and honesty that is not
justified. I don’t want to get into details about it but in terms of
letters to the editor there was an orchestration of those letters to the
editor that was one sided in terms of the issues, local issues and in
terms of stories that were chosen, again one sided to be a negative
against the slow growth majority on the Council and be negative in terms
of Measure H. To the point at one point, I guess you would call it zeal of
the newspapers to show support for want of a better phrase, the big money
interest side of the issue, they even characterized Measure H as a term
extension rather than an even year election. That is just taking the
rhetoric from the people that don’t want the even year elections and
just putting it right it in the newspaper. It is sad and unfortunate that
I am personally seeing them as somewhat advocacy newspapers at this stage
and do not feel I should subscribe to them any more. And obviously from my
own personal opinion I cancelled subscriptions to those and will just be
taking something like the Chronicle or the Independent out of Livermore,
which we can get some local news from the Tri-Valley out of the
Independent. But I don’t feel that spending money on the papers that
have shown such a bias is something that I want to do any more And I just
want to present that option to people out there. There was over 5,000 that
saw through the newspaper spin. It is more or less acquiescing to the spin
of the big money side of the issue on H and saw through that and voted for
Measure H anyway. And I ask them to think about if they want to continue
to subscribe to the Herald and the Times considering that they have not
been as up front and fair and as reasonable as they should be as a paper
that is supposed to show both sides of the issue. I think there is a
relationship, I am sorry to say, between the revenues that papers take in,
real estate sections and the way they end up always seeming to be on those
sides of the issue whether it is Danville City Council, endorsing a pro
growth person there, Measure Mayor Wilson: Thank you. At this time I don’t have any other public comments. Mr. Randall Mr. Randall: Mr. Wilson, it seems that public comment may be the best time to respond to the questions that Mayor Tatarka asked about the Tri-Valley Affordable Housing Committee meeting. I have been handed a note to say it is in fact going to happen at 8:30 a.m. on Friday the 13th at the Senior Center in Pleasanton. Cm. Tatarka: I thought my calendar was correct. Thank you. Mayor Wilson: Item 7, approval of the minutes. 7.1, 7.2 and 7.3, what is the pleasure of the Council. Cm. Dickey: On the minutes 7.1, October 22, 2002 there is just one correction and that is on page I believe 65. Cm. Tatarka: Of which one Cm. Dickey: October 22, line 17 – the wording they did brake them out. It is not brake, it is break. That is the only one. Other than that. City Clerk: Excuse me Cm. Dickey what page is that. Cm. Dickey: Page 65, line 17. Other than that I have no other changes. Other than that I move approval of 7.1 as amended. Cm. Tatarka: I will second it with the amendment. Mayor Wilson: Minutes of October 22, all those in favor. The motion passed 4-0-1 (Cm. Hudson abstained). Mayor Wilson: Minutes of November 12. Cm. Dickey: Move approval Cm. Tatarka: I will second it. Mayor Wilson: All those in favor The motion passed 4-0-1 (Cm. Hudson abstained). Mayor Wilson: Consent Calendar – Would anyone like to remove an item from the Consent Calendar Cm. Dickey: Actually I would like to remove Item 8.10 Cm. Tatarka: That is the one I have. I did also Item 8.10 Mayor Wilson: I am going to remove Item 8.8 Cm. Hudson: I would like to remove Items 8.1 and 8.9. Item 8.1, I had just one simple question and I can get an answer later. I apologize if I may go ahead right now. Mayor Wilson: If there are just minor corrections or questions I would like to do that now so that we can actually put them back on the consent calendar. Cm. Hudson: On 8.1 I apologize for not getting to you sooner on this. On page 16 of December 1, the expenditure approval list, we have a Thomas Ranch Homeowners Association, is that a preliminary report. It is $725 and somebody can research that tonight. It is the one, two, three, fourth item down. Mr. Randall: Ms. Fukuda can respond to that Mr. Mayor. Cm. Dickey: I am sorry Dave, what page. Cm. Hudson: Page 16 of December 1. Cm. Dickey: Ok Ms. Fukuda: City Council, that particular item relates to an on going issue with respect to the Thomas Ranch Homeowners Association. And one of the item of extended discussion has been the ownership of a particular parcel. And there is a disagreement between the developer and the homeowners association as to who officially held title. And so following with the City Attorney’s recommendation the City went ahead and did a title search so that we could pursue the correct avenue with respect to resolving that item. Cm. Hudson: This is the entire title search, this is not the preliminary title report. Ms. Fukuda: This is the title search for one parcel. Mayor Wilson: Mr. Cambra. Cm. Cambra: Just a note on item 8.7, the ordinance for the exemption for transit occupancy tax. I just wanted to thank Jean Jennings for bringing this to my attention and Mr. Randall for getting this taken care of. So thank you very much. Mayor Wilson: Item 8.9 can we… Cm. Hudson: Later on, 11.3 if possible. Mayor Wilson: 8.10 is that something that needs.. Cm. Dickey: It is quick. Basically what I had seen we had the Environmental Affairs in January for selection for candidates for the advisory committee and as I understand it we are going to be combining the Open Space Advisory Committee and the Environmental, the Open Space falling in July for selection. And I just would think that it would make sense, if we are potentially looking at combining those two advisory committees to make the selection at the same time instead of going through the process in January to select Environmental Affairs and waiting until July and selecting Open Space, if they are being combined. I guess what I am saying is either move Open Space to January or Environmental to July. Mr. Randall: Mr. Mayor, if I could just make a suggestion, why don’t we just without picking January or July lets just say the Council would like to have the Internal Operations Committee consider this, report back about combining them and will appoint because the Open Space is ready to appoint soon. So if we can conclude that and make the appointments sooner we may end up ultimately making the rotation in July but we can make the initial appointment earlier than that. Cm. Tatarka: I have a question on 8.10 very quickly. The one suggestion I would have is that also included when these applications are sent out and the information regarding each of the committees is sent out that there also be sent out some documentation or some letter talking about the resignation policy and what happens, the process involving resignation. And I think we talked about that at a prior Council meeting for Internal Ops to look at if I am not mistaken to be included. So that there is an understanding of the commitment of people who get on the various committees and what the process is for resignation. I would like to see that also included. Cm. Dickey: That may be more appropriate when the people are selected to hand them with the packet. Discussing the bylaws and their rights and responsibilities and then include the resignation policy at that time. Ok Mayor Wilson: Ok I think we are set. I would like to move 8.8 to 11.0 and 8.9, lets make that 11.3. Cm. Hudson: Is everybody is finished I will move approval of 8.1 through 8.7 and 8.10. Cm. Tatarka: I’ll second. Mayor Wilson: All those in favor say aye. On a 5-0 vote the following Consent Calendar items were approved: FINANCE RESOLUTION NO. 2002-127 RESOLUTION NO. 2002-128 RESOLUTION NO. 2002-129 LANDSCAPING AND LIGHTING DISTRICT NO. 1984-1 CREATION
OF NEW SPECIAL ASSESSMENT ZONE 18 PAVEMENT REHABILITATION PROJECT TRANSIENT OCCUPANCY TAX * * * * Mayor Wilson: Item 9 – Written Communications. I don’t see any written communications. Are there any? Item 10 – Unfinished Business. Resolution No. 2002-133 Authorizing the City Manager to execute a contract with National Trust for Historical Preservation, Mr. Randall Mr. Randall: This is the next step in the on-going saga. I had hoped to be able to bring to you this evening the actual agreement with the National Trust for Historic Preservation but we are still in the process of discussing it. They have in fact said yes they will assist us with this project which is a big plus and I am really looking forward to this moving forward. The resolution tonight is to authorize signing the agreement. I would like the Council to affirm that this is the approach that they would like to take towards resolving some of the issues surrounding Forest Home Farms. The context of the study is that the National Trust would be asked to assist the City to define the appropriate historic interpretations of the Glass House and the Boone House so that we can continue with that restoration process. The Trust itself doesn’t have the expertise on staff. They can coordinate it. They will subcontract most of the work. And that is what has delayed in finalizing the agreement, is getting the cost estimate from the subcontractors. They are talking to two or three of them at the present time. And then that would define certainly the time frame that this would be done. We anticipate that it would early next year when the report would be completed. So my estimate is that this is probably about a $10,000 contract. In any case it would be within the authorization of the City Manager to execute the contract if it is less than $25,000. I would like to have the Council approve the resolution this evening which would move this forward. The report that we would get from the National Trust I would expect to provide the definitive information that we need to be able to hand the report to our architect and say this is what we want with the Glass House and the Boone House. This is the historic interpretation. This is what needs to be done with respect to physical restoration of the property, the landscaping, the interior, the furnishings. In order to represent what these properties can be in terms of an asset to the City and representing the agriculture history and the families that lived here in the San Ramon Valley in the late 1800s and early 1900s. Mayor Wilson: Thank you. Any questions before we open up the public comment. Cm. Dickey: Actually I would like you to expound a little bit Jim on the reports that you requested of several members of our community and the results of those reports. Mr. Randall: I would be glad to. One of the suggestions that emanated from my initial meeting with the staff at the National Trust was that, one of the staff members suggested that I ask sort of each of them, I don’t want to put this as warring factions but each of the sides that is questioning what the appropriate interpretation should be, to present their vision for what the Glass House and the Boone House should be, in terms of the preservation and the interpretation of them. And I asked Nancy Thompson and Lisa Cooke who represent one point of view in that regard. And I asked Jane Jennings and Pam Henry and Jean Ohman on the other vision and they both responded very promptly. They did this over the weekend, over a single weekend. One of them sacrificing going to the Cal/Stanford game to do that. So we have a little disharmony at home that we are going to have to resolve. The products that both of them produced were extraordinarily well written and as I was reading the second at home on that Monday evening, I started laughing aloud. And my wife said what is the matter with you. Has this job finally gotten to you. And I said you cannot believe how similar these two reports are in terms of what their visions are. Which to me is very hopeful in terms of reaching a conclusion that can address everybody’s concerns and represents where these properties ought to end up. So I am, that really encouraged me in terms of this process. I have not made those reports public. I have provided them to the National Trust. They are going to take the two reports, prepare a matrix, identifying how each of the two visions represent the particular aspect of the project and then they will use that as part of their analysis as they look at the properties and make their report. So the reason I haven’t made them public is that I, at this time they are internal working documents. I don’t want people to get focused on these two documents. I want people to wait, get the report and focus on the report because I think that is really what is going to define where the project goes. Mayor Wilson: Mrs. Tatarka Cm. Tatarka: Quick question I have Jim. Why you haven’t stated the details in the staff report as to what the National Trust for Historic Preservation is going to provide. Can you give us some insight. I know you had discussions with them and I know they are trying to work out a final agreement. Can you give me or give the Council some idea as to the points of what they are actually going to be doing. Mr. Randall: They will be looking at the properties and I expect their report will be quite definitive in terms of what the historic interpretation of the property would be. What would be the appropriate furnishings for the house, what would be the appropriate uses. Particularly as it relates to the Boone House. I think the Glass House is fairly well defined in terms of what the uses would be, in terms of the work the advisory committee has done to date. But the Boone House is less well defined so I would expect that there would be some more definitive information with respect to that. I expect to get a product that we can provide to the architect, ARB and say this is what we want. You know go for it. Lets finish this off. Lets finish the architectural work. Let's get the contract out and lets get this project moving towards completion. That is the product that I am expecting. Cm. Tatarka: And so are you expecting there would be more direction to ARG. Mr. Randall: The report would be provided to them. Yes. And let there not be any misunderstanding about the role of the architect in this process. This is not. We are checking up on the architect. The architect, if you look at the building, they have done an excellent job up to this point. This is an opportunity for a mid term review in terms of the status of the project and exactly how we want to finish it off. I have spoken with the staff at ARG and they understand this. They were concerned that what we were doing was a peer review. And that is not what this is about. This is not questioning the work that they have done but this is trying to set the course to finish the job. Cm. Tatarka: And do we have a time frame on this. Mr. Randall: Not specifically. It should be early next year. I told the National Trust January and they said don’t promise that. So early next year. Cm. Tatarka: Ok so I mean are they saying it is 30 day, 90 day. Are they giving you any kind of timeframe. Mr. Randall: Early next year. Cm. Tatarka: Ok, thank you. Mayor Wilson: Mr. Cambra Cm. Cambra: Yes, Mr. Randall, you will continue to take the lead on this until a point in time that it will need to be handed off. Mr. Randall: I will be the sole staff role on this. I will be glad to hand it, I mean I will willing to hand it off at the appropriate time. Cm. Cambra: To the appropriate party. Mr. Randall: Mr. Mayor if I might just add one additional comment. And this is something that I am just sort of putting out for future consideration because I don’t think it is something that needs to acted upon until the report comes in. But as I have gone through this in my mind and what I am expecting to receive in terms of the final product, my conclusion is this, once this is done and once the project is moving forward again I see a very limited role for an advisory committee. Such that I don’t think it is probably necessary to continue to have an advisory committee for this project. I think the essentials of the restoration will be laid out in the report and we will be moving forward. The programming aspects as we learned this summer worked very well with the staff and working some with the Foundation, taking care of that. So I don’t think that there is a significant enough role to continue with an advisory committee for this particular project. The people that are on the advisory committee, I know those people fairly well at this point, and they are going to be involved with Forest Home Farms. They are not going to go away. But I think that in terms of an on-going role for the advisory committee I think that that is probably something that we you know have reached a point where it is no longer needed. And so I would recommend that at the point when the report comes in if it provides all of the information that I expect it will that the Council, I would recommend that the Council consider decommissioning the Forest Home Farms Advisory Committee. Mayor Wilson: Thank you. Any other questions before the public hearing. The hearing is opened. I have one card, Donna Daly Ms. Daly: And I just want to say, I would like to see the Forest Home Farms moving forward. I have lived in the whole Valley from Walnut Creek all the way to San Ramon since I was four years old. I remember 680 being built. I remember San Ramon Valley Boulevard being a nice little street to go down with pretty trees and all the fun stuff. It has changed a lot. And I would like to see Forest Home Farms become what the vision is and get the ball rolling because it is very sad to see what is happening to it just sitting there. So I just urge you to please move this forward so we can get going on it because I would like to see that completed as a citizen. Thank you Mayor Wilson: Thank you. Any other comments on that item. The public hearing is closed. What is the pleasure of the Council. Before that, I went to the park on Sunday and the Christmas at the Farm was unbelievable. You had little children there and their eyes were like this. They were making things. I am glad they did it there, bird feeders. They were making cones and dipping them in peanut butter and spreading seeds over it. They were having a great time. Again that is what that is like. Those are memories the children will take with them the rest of their lives. It was unbelievable just to be there. And I thank all those who participated as well as those who organized it. Mrs. Boone would be proud that we doing something like that with that property. It is just fantastic. I want to thank everybody. Cm. Dickey: I move approval of the adoption of the Resolution 2002-133, Authorizing the City Manager to execute a consulting services agreement between the City of San Ramon and the National Historic Preservation for an evaluation of and recommendations for the historic restoration of the Glass House, the Boone House and other facilities at Forest Home Farms. Cm. Tatarka: I will second. Mayor Wilson: All in favor. Cm. Hudson: Just a comment. The first thing is I looked at the fiscal implications and I was trying to decide if whether we were being asked to set a maximum level or may wish to set a maximum level. Call it the cheap part of me I always want to set a maximum level. But I can hear four ayes before I have a chance to set it and I don’t need to bother with that. I don’t think that applied. Mayor Wilson: It will be about $5,000. Cm. Dickey: It will be about $10,000. That is what Jim said. Cm. Hudson: 15, 20, 30, what the heck right. The point is, I will just make it as a comment.. I don’t think that we will ever get rid of the advisory committee. It might change its role or something but I think that for all the time that we have had on the General Plan etc. Cm. Dickey: I don’t want to deal with that necessarily. Mayor Wilson: That is a topic for the committee meeting. We will not deal with that.. Cm. Dickey: I just want to say I believe this is the next step as Mr. Randall said in getting on with this wonderful project. And I think we have one opportunity to do it right and I want to get this back on track and moving so that we can accomplish that as Ms. Daly also suggested. I want to just tell you that being liaison I have reviewed the Master Plan, so called Master Plan for the Glass House and the Boone House. And I think there is a misnomer there. It is not a master plan. It speaks to the needs and assessments of making it compliant for the public to come on site. But I think my concern was always how we bring this historic park into light and maintain its historic integrity. I am very hopeful that the National Trust will help us accomplish this. Mayor Wilson: Thank you. Mrs. Tatarka: Cm. Tatarka: Thank you Abram for looking at my light. Ok the only caveat I would have is that Mr. Randall and whoever he passes this off to put the fire under the National Trust for Historic Preservation because I have a little bit of concern that for how long that is going to take. And this community as we have heard and a lot of the people who have been actively involved in the Farm over the years clearly wanted to move this on. Do any impetus that you could do is what I would add to the comments that have already been because we need to start doing this, government and other organizations just to get the ball rolling and moving and make sure they stay on top of it would be my recommendation. Mayor Wilson: Thank you. Is there a motion on the floor. Cm. Hudson: There was. Cm. Tatarka: There was and a second. Cm. Hudson: And four votes The motion passed 4-1 (Cm. Hudson dissenting). Mayor Wilson: New Business. Item 8.8 was moved to 11.0 under New Business. That is Resolution 2002-131, Ratifying the employment contract between the City of San Ramon and Gail Waiters. Again, this is such an important event for the City of San Ramon I felt that we could not it justice by just being on the Consent Calendar. It is so important that we know that we have chosen this lady, this person from 60 some applicants. And out of 60 some applicants this Council deemed her the one that we had the most confidence in to lead this city. And that should not be a consent item. I would like at this time Ms. Waiters to come forward and I can present her with a City pin. Again the contract is very important for everyone. Is there a motion. Cm. Tatarka: So moved. Cm. Cambra: Mayor Wilson, I had a comment. I just want to say I feel the City of San Ramon is very fortunate to have someone with Ms. Waiters’ capabilities to be filling the position. So thank you for being here and your family also. Mayor Wilson: Is there a second. Cm. Cambra: I will second it. Mayor Wilson: Thank you. All those in favor. The motion passed 5-0. Mayor Wilson: Congratulations. On behalf of the City Council and the residents of San Ramon we welcome you and I would like to present you with the City pin. Residents of San Ramon and City Council I would like to introduce you to the new City Manager, Gail Waiters. Ms. Waiters: Thank you very much. I am a pretty traditional City Manager. I don’t like the spotlight. I am a little nervous right now but I do want to thank Mayor Wilson and the Council for having faith in me and for appointing me to this wonderful position. I am very honored to be the new City Manager for the City of San Ramon. I am really looking forward to it. There will be some challenges, some opportunities and rewards. I am really looking forward to working with the City Council and the staff. I do have some family members with me, my mother and father, my niece as well as one of my six sisters. I am not real long with speeches. I just want to thank you again for the opportunity. Cm. Dickey: I am going to make it short and sweet because that is what I am known for also. We are so fortunate to have this very intelligent and capable lady on our staff, leading our city and I want to welcome you and I look forward to working with you very much. Cm. Tatarka: Ok just a couple quick comments. Just, Gail Waiters, welcome to the City of San Ramon. I will echo the sentiments of my fellow Councilmember Donna Dickey, saying we look forward to working with you very very much on this Council. And what I am very very thrilled about is we unanimously approved your contract and I think that is a very important thing moving forward. So congratulations, welcome to the city and I can’t wait for you to start. Cm. Cambra: So on top of getting an outstanding candidate for City Manager we are also going to be getting a good resident. So we welcome you to our community in that capacity as well and congratulations to a fellow Cal State graduate. Mayor Wilson: Again, on behalf of the City and residents, welcome. Ms. Waiters. Item 11.1 – City Council appointments. The lights please. Thank you. Cm. Dickey: A couple of things I wanted to review under Liaisons to City Committees Mr. Wilson. I believe the Aquatic Facility Needs Committee is an ad hoc committee and it has sunsetted. So we don’t need representatives. Mayor Wilson: Are we reviewing that again and that is why. Cm. Dickey: The committee’s purpose was to provide information and a recommendation which they have done. So I don’t know why, I mean everyone has been dispersed and I don’t know why you would have representatives sitting on a committee that is no longer functional. Mayor Wilson: That will be fine. Cm. Dickey: The other thing is the Civic/City Center Oversight Committee. That is not an appointed position. That was a voted on position and I believe Ms. Tatarka and I are on that. Mayor Wilson: Mr. Curry would you comment on that please. Mr. Curry: Yes the Mayor traditionally has had the authority to appoint to committees. And it was my understanding that there were, Judy help me here as to who applied for the Oversight Committee. City Clerk: Appointments were made at a Council meeting. Mayor Wilson: They were appointed at a Council meeting. Cm. Dickey: We voted on that. Mr. Curry: The Council will Cm. Dickey: But that was not an appointed position it was a voted on position. It came before City Council and we voted on then Mayor Tatarka and I being on the Oversight Committee. City Attorney: I am sorry is the concern then that the position is not vacant or.. Mayor Wilson: No the position has been changed. Cm. Dickey: No that it is not vacant, it is an on-going position. I would like clarity on that. City Attorney: Well I would rather avoid it but obviously can’t. Cm. Cambra: Avoid clarity. Cm. Dickey: Avoid clarity or avoid the issue. City Attorney: Lawyers are very good at avoiding clarity. The item before the Council is a Council confirmation of those positions. So the Council has the right to not confirm the Mayor’s appointments. Cm. Dickey: Ok I guess my question was, this was not a particular appointment as the others are. This was an item that was voted on by the City Council. City Attorney: The original appointment. Cm. Dickey: The original appointment. It was not an appointed position that the Mayor did. It was a voted on position. It was just done a couple of months ago. City Attorney: Yes, that would have been contrary to the normal procedure we have which is the committee… Cm. Dickey: So then this is referred back to us. Ok Mayor Wilson: And with that one it was my understanding that it was voted on because it came out of sequence. And because of that, that is why I could make recommendations to change it if I felt. Cm. Dickey: This is an ad hoc committee though. City Attorney: Ultimately, I am not trying to duck the question. Ultimately the decision rests with the Council in any event. The Council can decide to do what it wants to do. But before you this meeting is the approval of the recommended appointments. The Council can control, I mean you can control the way a committee is constituted and how that appointment occurs. Mayor Wilson: So ultimately it is up to the City Council. These are my recommendations and you can either decide to challenge them or not. Cm. Dickey: Ok well I guess I would like to continue on the Oversight Committee since I just sat there for a couple of months. I would like to continue that so if that is a challenge I guess it is. Mayor Wilson: That is fine. Alright Ms. Tatarka Cm. Tatarka: I think Dave was before me. Cm. Hudson: My point was getting back to the same thing. I was voted on the Iron Horse Trail Advisory Committee. When you have anything in the middle of a term you are going to vote on it. Dougherty Valley Oversight started somewhere. We had to vote on it before the Mayor’s rotation came up. The Mayor has always and will always set what he wants the liaison and we have.. I can not think of one time where we have not affirmed the Mayor’s decision. If for some reason we are going to start taking each one of these things out of context I think we are going to start running into a question of authority of the Mayor particularly since we are going to be electing one next year. This is no different than Dougherty Valley or what I was voted on in the middle of a term Cm. Dickey: But that was my question because I did see it differently. I don’t need my light on anymore. Mayor Wilson: Mrs. Tatarka Cm. Tatarka: Ok, first off a couple of things. Lets go to the very first ones, Area and State Wide Committees. I see there that I am listed with the Southwest Transportation Committee, SWAT, with Mr. Hudson as the alternate. And then we go to Contra Costa, or the Transit Authority with Dave Hudson as the primary and I am the alternate. That appointment to the Authority is made by SWAT and so it is a two-year appointment made by SWAT. So it done at the level of SWAT which is a regional transportation planning committee. So it is a two-year position made of SWAT and I got that clarification today. So with the person being on SWAT then the appointment to the Authority is made by SWAT to the Authority. So whoever then is on SWAT makes this, is at SWAT and then the appointment is made by SWAT to the Authority. Cm. Dickey: May I ask a question. What is the term. Cm. Tatarka: Two years. Cm. Dickey: Two years, for both. Cm. Tatarka: For the appointment to a...for as far as I know for the appointment to the Authority. Mayor Wilson: Then SWAT can decide whether or not it would like to change. Mr. Hudson. Cm. Hudson: For the last two years, three years I have still been the alternate to CCTA even though I wasn't on SWAT. I would kind of like to stay with the initial thing. There are liaison appointments in front of you. Are we going to get a list of which ones are challenged. Are we going to make an acceptance of this appointment list or where are we going with this thing. It is the first time I have heard it challenged. Cm. Tatarka: I have another point to make as well. Also on the Committees of the Council, it has been the tradition in the past that the Mayor is not on Finance or Internal Ops and I see Wilson and Cambra and Dickey and Hudson, the same as last year, are still on committees of the Council and I was questioning that. Mayor Wilson: I clarified that. It is up to the Mayor to decide. That is not a rule. Cm. Tatarka: I would like clarification of that. So when we are talking about past I am clarifying that. The only other comment I would make is, thank you for reappointing me as liaison to Tri-Valley Affordable Housing. That is ok. It is a commitment that I have made. But I would still like that commitment for transportation especially on SWAT, especially with the reauthorization of Measure C and the ability to be still on the Authority. Mayor Wilson: Alright, any other comments. Cm. Cambra: Yes, I am not necessarily sure where to begin other than the fact that I responded to a voice mail in the City regarding your question, if we had any questions on this. I responded today and you obviously didn’t get my message. So I have some issues with some of the appointments here, not necessarily your authority to do it but to put it in terms that would be acceptable. An example would be that I have been put on both the Transportation Advisory Committee and League of Cities. Each meets the third Thursday of the month and it becomes a conflict point to where I am going to leave somebody out. And there are a number of this type of thing that I would like to address with you personally Mayor Wilson, since some of the issues that I have would be personal. Mayor Wilson: Ok that is fine. Cm. Cambra: Ok so I am not prepared to go over this tonight as is. I do not want to cherry pick the list. So I think it would be better to come back with a complete list that satisfies the requirement and then it can be ratified accordingly. Mayor Wilson: No, I am sorry Mrs. Dickey. Cm. Dickey: I was just going to confirm what Mr. Cambra was saying, Cm. Cambra, that I figured that we should have some conversation with regard to this and then ratify it at a later date. Cm. Tatarka: I think we are also, I am not sure if we are missing TDM on here as well. Are we missing them, Transportation Demand Management. Cm. Dickey: It wasn’t on last years. I didn’t see it on last years. Acting Transportation Services Manager: I don’t have a list in front of me but the Transportation Demand Management generally in the past has not been included on the Council Liaison list. Cm. Tatarka: I just wanted to clarify that. Cm. Dickey: I have last years and it wasn’t. Mayor Wilson: I want to make a statement about this. As far as the schedule is concerned I have no problem if someone wants to reschedule this. But last year when the City Council liaison list was handed out there was no confusion, no one challenged regardless of what. If you looked at that list from last year there were people that were systemically excluded and there were no complaints at all..at all. And now it becomes a.. and I wasn’t satisfied last year. There were certain committees I wanted to be on and I was excluded. Now when it is my turn to make the appointments there is a problem. If you have a problem with attending a meeting as Mr. Cambra is concerned, if there is a problem with a conflict, I can understand that and we can work around that. But the others no, it is as simple as that. Cm. Dickey: I would have loved to discuss this with you prior to this meeting but I received my liaison list probably about 8:30 last night and I was unavailable today. I didn’t even know that there was a.. I had no opportunity to speak of. But I did not get this until 8:30 last night. So it was very difficult to be in touch with you to have a discussion. Mayor Wilson: Whether we had a discussion or not, last year there was no discussion. There was nothing. I accepted the Mayor’s decision and now there is a question when I make a decision, no. Yes, Ms. Tatarka Cm. Tatarka: I think if I remember correctly last year I think I made a
telephone call to Abram asking you if there were, what you wanted to be on
and you left it to my Mayor Wilson: Yes, I was hoping that I would be placed on something. Cm. Tatarka: I asked you what you would like to be Mayor Wilson: Not to be completed ignored. Cm. Tatarka: I asked you. Mayor Wilson: Mr. Hudson Cm. Hudson: I will try and simplify it. Every year we are asked what we would like to be on and we have left it at the Mayor’s discretion to run his year as Mayor as best as he sees fit. Because there are liaison reports and there are time constraints on each City Manager, City Manager I have that on the brain, City Councilmember. And a classic example is what you heard tonight with Mr. Cambra saying the two of them meet. We had similar situations in Mr. Raab’s case last year and Mr. Kinney and Mr. Raab switched. It isn’t that hard to do. The point that needs to made here is this is the Mayor’s choice. And it is our choice to ratify it and we have always backed the Mayor. I can never remember other than discussion, a time where we voted not to take the Mayor’s choice. And in one of the instances we even appointed a resident over a City Councilmember to County Connection. I will fully support whatever decision Mr. Wilson makes. I understand where he is coming from because I probably had the easiest year I’ve ever had. I don’t think I was the liaison to almost anything last year. But it puts a heck of a strain on each of us if we don’t share the burden and I think that is what these liaisons are, the opportunity for five people to share the burden. I would hope that if we can’t make this decision tonight that we will, to put finality to this, to move it to ratification at the next meeting. As I look down the line is that what we are looking to do or where are we coming from for finality. Cm. Tatarka: I think there is still some discussion that we need. I don’t think there is any urgency to this to be done this tonight. I think we could do it at our first meeting in January. I don’t think there is any urgency. But I do want to make the clarification. You know last year I was on Tri-Valley Transportation Council and I asked for that as well. And now Mr. Hudson is there with an alternate and I have no problem with that. I just want the continuance of the Authority and SWAT knowing what is coming before it and the commitment that I have made to attend many of their meetings that have to do with transportation and have to do with SWAT and the Authority. I have made every meeting and I have made a commitment to that and I would like to continue that commitment. That is all that I am saying. Mayor Wilson: You are still on as the alternate. Cm. Tatarka: Alternate to Tri-Valley Transportation. Mayor Wilson: Alternate for other committees. Ok Cm. Tatarka: That is all that I am saying. That is what I am saying. Mayor Wilson: Yes Mr. Cambra Cm. Cambra: I think it is important to say this is not the questioning of anything. This is not going back over again. But with less than 24 hours to look at the list and to try to work together with you on it, this is an opportunity to clarify what we need to do. Mayor Wilson: Mr. Hudson Cm. Hudson: I am going to go back to the same thing and stay with the vein that Ms. Tatarka just brought up. The year before I was the representative to SWAT, TVTC and CCTA. So you are going to have people that move in and out and the only headache is that you have to file a Form 700 to each one of these darn things. It is a pain in the neck but we did it. We are able to do it. And I feel just as adamantly that this is a position at this time that I would like to have representation and would like to stay with it just as the former Mayor would. It is a tough decision. The key to remember tonight is, it has been policy and it has been the way we act in public is to back the decision of the Mayor on this because he or she is deciding the work load for each of the Councilmembers over the year and how we react to that is essentially a reflection on this year, on the Mayor. Cm. Tatarka: I think this is one of the reasons for the clarification that I want. What is the role of the Mayor. As we move into the election year I think having that community task force together as we sit up here and discuss simple little liaison appointments and who we are is all the more reason to find out what the role really is of the Mayor so that we really do understand it. So I would just like this Council to be, we have other things that we need to discuss tonight on the agenda so I would like this to come back and have an opportunity to talk with you Mr. Wilson each of us about our appointments so that when we come back in January we start the new year fresh and approve what we are going to be doing. Mayor Wilson: I think that you I were on Internal Ops and we discussed the role of the Mayor and we decided not to. But again I will be glad to speak with everyone about the appointments. Again my decision was to include everyone not exclude anyone. And I look at this and this is balanced. I will be glad to give last year’s appointment liaison list to anyone to look at and make a judgment. This year is balanced. Everyone is sharing the load. And that was my commitment that everyone is involved. That everyone understands and that is what I have done with this. Alright what is your pleasure. Cm. Hudson: I move to continue Item 11.1 to the first meeting in January. Cm. Tatarka: I second. Mayor Wilson: So moved, all in favor say aye. The motion passed 4-1 (Mayor Wilson dissenting). Mayor Wilson: Item 11.2, Lisa Bobadilla Ms. Bobadilla: The item before you this evening is the Contra Costa Transportation Authority Growth Management Program component of the reauthorization of Measure C. The Contra Costa Transportation Authority or the Authority has begun the critical effort to renew the Contra Costa County Measure C half-cent sales tax program. The existing Measure C program was approved by the Contra Costa voters in 1998 and is scheduled to sunset in 2009. As part of the reauthorization effort the Authority is required to draft a new expenditure plan for the estimated $1.6 billion in revenues that would be generated by a 20 year extension of the half cent sales tax. The goal of the CCTA is to include the reauthorization measure on the November 2004 ballot. At this time the Measure C reauthorization process includes four parallel but interdependent efforts. A map or a process of that effort is included in your staff report and is entitled the Process to Develop Expenditure Plan and Countywide Plan. But briefly those items include an expenditure which would include a list of transportation projects and programs for investment, a growth management program which is a plan for preserving transportation improvements. And that is actually the item that we will be focusing on this evening. A Countywide Transportation Plan that will include a document that analyzes both expenditures plans, projects and programs as well as the growth management program and an Environmental Impact Report for the Countywide Transportation Plan. As I mentioned earlier this item tonight is specifically referring to the Growth Management Component of the Measure C reauthorization. The purpose of a Measure C is not just to collect sales tax funds for transportation projects and programs but it is also to preserve those investments through an effective Growth Management Program. The overall goal of the Growth Management Program is to achieve a cooperative process for growth management on a Countywide basis while at the same allowing local jurisdictions to control their own land use decisions and to establish performance standards. Essentially the Growth Management Program was designed to guarantee that future residential business and commercial growth would pay for the facilities required to meet the demands of growth while the sales tax revenues would be used to alleviate existing traffic congestion. Currently the existing Measure C sets aside 18% of sales tax revenues generated locally for jurisdictions that meet a set of growth management actions. Here in San Ramon this equates to approximately half a million dollars a year which fully funds our annual pavement management program. For San Ramon to be eligible to receive our fair share of the local return to source funds we are required to submit a bi-annual growth management compliance checklist to the Transportation Authority. The growth management checklist requires eight elements and those eight elements include; 1) that the City adopt a growth management element as part as of its General Plan; 2) that we adopt traffic level of service standards for non regional routes within our local jurisdiction; 3) we adopt performance standards for police, fire, parks, sanitary facilities, water and flood control; 4) that we adopt a development mitigation program; 5) that we participate in a cooperative multi jurisdictional planning effort that reduces traffic impacts in the region; 6) that we develop an updated five-year capital improvement program and: 7) that we address housing options and job opportunities. Finally we are also required to adopt a Transportation Systems Management Ordinance or Resolution. So at this time the Transportation Authority has initiated a dialogue at both the local and regional level to discuss the various options for the growth management program. The Transportation Authority staff has prepared a document that outlines the various options for the program and that outline is included in your staff report. This evening staff is here to make several recommendations for the growth management program but also staff would like to encourage Councilmembers to take this opportunity as the first of many discussions that will take place between now and early 2004 to discuss the growth management component of the Measure C reauthorization effort. So this will not be your last opportunity to comment on the program. The actual document that the Transportation Authority has prepared contains four basic options and those include: 1) to continue with the existing growth management program; 2) to eliminate the program all together; 3) to use the existing growth management program as a baseline and make it more stringent or more lenient in some areas and; 4) to use the existing program to develop incentives for jurisdictions that go above and beyond the growth management program compliance issues. In March of 2002 as you all know the City of San Ramon passed our General Plan. This includes components of the existing growth management program. Therefore it is staff’s recommendation that the City of San Ramon at this time support the continuation of the existing growth management program with the modification to item number seven which relates to housing options and job opportunities. The current growth management program does require local jurisdictions to maintain and implement a housing element that complies with state law or a self certification. It also requires jurisdictions to address housing options and job opportunities within both the jurisdiction and the surrounding region. Staff does recommend that the housing options and job opportunities requirement become a self certification requirement only. In addition, those jurisdictions that achieve objectives in their housing element or their general plan for affordable housing in their community should be rewarded with additional street maintenance and improvement funds or an increase in the 18% return to source funds. Staff also recommends that an additional program component to reward jurisdictions that go above and beyond the minimum requirements of the growth management program. This component could reward jurisdictions that include transit, bicycle and pedestrian friendly standards in their general plan. This standard could encourage more walking, bicycling and the use of public transportation. As I mentioned earlier, staff will forward the Council comments from this evening to the Southwest Area Transportation Planning Committee for review at their January 6, 2003 meeting. At that time CCTA staff will compile comments that they have received from the regional transportation planning committees which includes West, Central, Eastern and Southwest Contra Costa County. They will accept comments from the Contra Costa County Board of Supervisors and all of the local jurisdictions. It is anticipated that CCTA staff or the Authority will distribute the revised growth management program paper in March 2003. At that time staff will bring the paper back to the Council for further review and comments to forward on to the Transportation Authority. So as I mentioned earlier there are two staff recommendations that we would like to bring forward at this time and between now and January 6, 2003 if there are any comments from the Councilmembers or any questions feel free to contact me or the Contra Costa Transportation Authority and hopefully I can clarify those questions that you may have. That concludes my report for this evening. I would be happy to answer any questions. Mayor Wilson: At the very beginning I would like to ensure that all Councilmembers please forward their questions to staff so that you can all have the benefit of having them answered in case this presentation did not. Lets see, Mr., these are not in order, Mr. Hudson. Cm. Hudson: I want to be clear on this Lisa before I start running over and giving you all of these suggestions. In particular, I am going to staff recommendations now and you have two recommendations. And one of them is to self certify. Did I hear that correctly. Ms. Bobadilla: Correct Cm. Hudson: And the second one is essentially saying that under analysis you are leaning towards number four. Is that also correct. Ms. Bobadilla: Number four of the eight components. Cm. Hudson: Of the analysis. That is one of the recommendations staff was making. Ms. Bobadilla: Oh yes, I am sorry, under the analysis. Yes that is exactly what we. Cm. Hudson: Those are the two recommendations. Ms. Bobadilla: That is what we are recommending, right. Cm. Hudson: Ok, thank you. Mayor Wilson: Ms. Tatarka. Cm. Tatarka: The one comment, since I have been on SWAT for the full year and the Authority that I have made to Lisa is that. You have the opportunity to meet with her to go over this. Make an appointment to meet with her because this is a voluminous, in that the word I want to use Lisa, amount of reading and material. I spend an additional 25 hours a month just reading for the Authority including meetings plus on to that. So if you have I think the best thing is the suggestion is to meet with her one on one because there is a lot of information there and she can give you a lot of background as to the original measure back in ’88 which was several years ago and some history there and can help you out with this. And again this is very voluminous. And I have spent some time with her and so. Mayor Wilson: Thank you. Ms. Dickey any comments Cm. Dickey: Well I would like to.. I wanted to kind of ask you what have been the impacts. I mean it talks about when there is non compliance that the impacts are not severe enough or it is not responded to. I was just wondering what impacts there have been or lack of. Ms. Bobadilla: Well impacts if you, for non compliance. Cm. Dickey: For non compliance. Ms. Bobadilla: For non compliance, ok for example if a jurisdiction is in non compliance the ultimate, what ultimately can happen is they do not receive their return to source funds. So in order for a jurisdiction to receive their 18% return to source funds they actually need to meet all eight elements of the growth management program. And for many jurisdictions that is a significant amount of money. It actually is very significant here in San Ramon. And because, I’m sorry Cm. Dickey: That ok, finish. Ms. Bobadilla: Actually all of these measures are included in our existing general plan and most regions or most jurisdictions throughout the region have some element or some of these requirements already in their general plan. But I am sure between now and November or between now and 2004 when they finalize, if they finalize the growth management program, you will probably hear various alternatives on what to do with the program. Cm. Dickey: How effective, how efficient I guess I should say, are they proposing or they enacting bi-annually reporting compliance or non compliance. Are they looking to have more frequent review of compliance. Ms. Bobadilla: I think if you, throughout the region that there is mixed, Councilmember Tatarka is laughing because we just discussed this at SWAT. But there is mixed reaction to that item. In most cases most jurisdictions would like to continue with a biannual checklist. Submitting is easier. It is less paperwork for local staff. Quite frankly it is probably less time at the Transportation Authority to review an annual checklist. That has not always been the. Here in San Ramon completing the biannual checklist is something that we do. It is quite a bit of money that we receive and for any amount of funding that you receive there should be some compliance or some checklist that you should have to respond to. It shouldn’t be just a guaranteed source of funds. And so City staff has been fairly comfortable with submitting or completing whether it is an annual or a biannual checklist. I mean it is a long winded answer but currently it is a biannual checklist. And we are comfortable with that at this point. Cm. Dickey: But is there a response, a delayed response time for violation also. With that then I mean because of the lower staff and the timeframe involved. I mean the response time I imagine. Ms. Bobadilla: To complete your checklist and get it in to the Transportation Authority. Cm. Dickey: The people that are violating. I mean it would be I think like a delayed response time. Ms. Bobadilla: It would be a delay in your return to source funds. And in some cities they use that for their pavement management programs or street repair so there could a potential delay for those jurisdictions to continue with those programs if they don’t meet all the compliance checklist elements. Mayor Wilson: We have never had a problem. Ms. Bobadilla: No, at least at this time, knock on wood, we are fine. Cm. Dickey: I am going to come back because I have a different subject that I want to ask about. But I don’t know if we should do this on a one on one basis and then because I had some questions about the urban limit line, the urban growth line and so forth and I think it would be better if we discussed that. Ms. Bobadilla: And that is the purpose for issuing the paper, the Transportation Authority issuing the paper at this time is to generate and start those discussions at the local level. Exactly, and so I would feel very comfortable meeting with any of the Councilmembers to go over those issues. Mayor Wilson: I would hope that every Councilmember would find time and sit down with staff so they would become very aware of what is going on. Ms. Tatarka. Cm. Tatarka: Yes, I had to sub for one of the members of the EPC committee which is the expenditure plan committee which is now another committee that has been formed because of Measure C authorization and I can tell you, and Lisa who is sitting next to me can tell you that the heated discussion has already begun on this. As soon as information is out the dialogue with the various stakeholders is beginning to surface at the level of the EPC, at the level I am sure of SWAT and at the level of the Authority meeting. So each one of the those meetings is going to have some, a lot of comment and dialogue on this. And I think what is the most critical thing of discussion is going to be probably the growth management program because it has been challenged this last year with the Alamo Creek project. And so on page 5 was assessing the growth management program, that kind of tells you what some of the dialogue is going to be moving forward with regarding the growth management as well as expenditures. So just a little bit of insight to let you know that the dialogue is already heating up and we are just beginning. It is going to be a very busy year for transportation. Mayor Wilson: Also along with that we are talking about a budget, a serious budget and that is going to have a major impact on this entire project as well as others in the state and local level. Are there any other questions. Alright what is the pleasure of the Council. Cm. Hudson: I will move to accept the status of the update and follow up with questions with Ms. Bobadilla at appropriate times. Mayor Wilson: Ok second. Cm. Tatarka: I just want to say thanks Lisa for all of the work that she is putting in on this. Mayor Wilson: It is very important as you know. With the State budget the way it is, there will be an interesting dilemma about funds in the state. Again, thank you because of staff like you we feel that we are informed and we can safeguard the rights of San Ramon. Thank you. Ms. Bobadilla: Thank you Mayor Wilson: So we are accepting the staff report. All in favor of accepting the staff report say aye. The motion passed unanimously. Mayor Wilson: Next is item 11.3 which was previously 8.9 – Resolution 2002-132, Approving the one month extension of the employment contract between the City of San Ramon and Jim Randall. Cm. Hudson: I believe I pulled it. The first question that caught my eye was are we going to get a staff report from Tom Curry. Tom why are you on this or why are we doing an extra month instead of a consultant like we did last time or anyway, go ahead. Why are you the staff report. Mr. Curry: Mr. Randall felt a sense of propriety would require me to do it. The reason for it though is to allow for the transition between Ms. Waiters and Mr. Randall. So that is the reason for the extension otherwise Mr. Randall is gone. Let me put it this way, otherwise the City is not allowed to pay him. Cm. Hudson: It is sounding better all the time. Sorry Jim. Cm. Tatarka: I guess I have a question. What would technically be your last day. Mr. Randall: Ms. Waiters first day will be January 6. So my last day as City Manager will be January 5. She has however asked if I would be available during a transition period and I am perfectly willing to do that. However on the 23rd of January I have reservations to take up residence for three and a half weeks at Sea Ranch so my last day in town will be that. I have you know, and if Ms. Waiters determines on January 7 that she wants me gone that’s ok too. I have enough vacation time that I will simply disappear until the end of January but the extension to the end of January is for obviously to be available for that period of time and certainly on site as desired. But my last actual day here on the job probably would be the 22nd if she wants to keep me around that long. But even after that certainly I will be available. But for matters of certainly my retirement it is better to have it at the end of a month because that my birthday is the end of the month so my service credits count towards the end of the month. So to go from December 31 to January 31, that is why the recommendation is worded this way. Cm. Tatarka: Thank you for the clarification. Cm. Dickey: You clarified what I was going to ask. Mayor Wilson: Is there other clarification needed. Cm. Tatarka: No that is my only question. Mayor Wilson: Mr. Cambra?. Do I have a motion. Cm. Tatarka: I will move approval. Cm. Dickey: Second Mayor Wilson: All in favor. Cm. Hudson: Discussion. I am actually at a point here where I don’t know how to explain this to you. Jim I would like to say thank you for filling in and if she has problems let her call but is this something you guys worked out ahead of time that it would be better if you were here an extra three weeks. It sounds like you are going on vacation. It would be nice if you could go on vacation. Are we asking you to do something above and beyond that what you would be more comfortable not doing. Mr. Randall: My expectation had been that the process would proceed in a manner that the end of December would be the time when I would leave. It became apparent probably three months ago that it would be unlikely for a new City Manager to move during a holiday season and so I sort of refocused my sights on the fact that I would be here for at least some portion of January. That is fine with me. I am certainly glad to help in the transition in any way I can. But I am not here because I want to be here. I am here because she asked me. I mean is this fair Gail, I don’t want to put words in your mouth but you know my anticipation was that I would leave shortly after she came but I would be available if she desired me to be here. She asked if I could do that for a period of time and that is strictly at her pleasure. Cm. Hudson: That is ok. What I am really trying to do is find out if you would be more comfortable as consulting or if you would feel more comfortable... Mr. Randall: This is fine. That just confuses things as far as I am concerned. Mayor Wilson: Mr. Randall is comfortable with the arrangement. Thank you. Other questions or clarifications… All those in favor say aye. The motion passed 5-0. Mayor Wilson: Thank you Cm. Tatarka: Thank you Jim. Cm. Dickey: Thank you very much Jim. Mayor Wilson: Item 12 – City Council Comments, 12.1 Mayors’ Conference. Cm. Tatarka: I didn’t get a copy of the Mayors’ Conference for January 6. Did they send it out yet. Mayor Wilson: No I don’t think so. It is wonderful now to not have to push the button. I am waiting to push the button to be recognized. It takes a second to get over that. Lets see the vote last week was 6, Schroeder 13. It was very enjoyable and everyone had a nice holiday dinner. Cm. Tatarka: Just questions. What were the other appointments. Do you remember what they were. And I think there are some coming up for January if I am not mistaken. Mayor Wilson: Yes I believe there was one appointment. Mr. Hudson. Cm. Hudson: You did it to me. Cm. Tatarka: I am not saying that appointment. Mayor Wilson: You are in the Trails again. Cm. Hudson: Can I spend a minute on this. Mayor Wilson: No half a second. Cm. Hudson: Half a second. I think it is going to be incumbent on if not this Council and I will ask Mike Shimansky in Danville also as well as Walnut Creek to try and find someone from one of the different districts to be the East Bay Regional Park Advisory Committee member appointed from the Mayors’ Conference. It has only been us and a lot of things that I am working on though I am comfortable with it because I have spent a lot of time out there in the Antioch through the Pinole area and Point Richmond. At one time or two years ago I should say there was some interest from I believe it was Pittsburg or Clayton. It is going to take some networking to try and get somebody out there willing to do this. I love being unanimously acclaimed but I had fully intended after two terms to let somebody else take a shot at it and it is a little embarrassing when I am the only nominee from the floor. But we need to work on getting somebody else interested in that. Mayor Wilson: Any other comments. Mr. Randall. Mr. Randall: I can’t recall who the other appointees were. There were.. Cm. Tatarka: Mark Ross Mr. Randall: Oh I am sorry. Mark Ross was reappointed to the Bay Area Air Quality Management District. Bob Schroeder to LAFCO, Dave to the East Bay Regional Park, Maria Alegria was reappointed to Cm. Tatarka: Authority Cm. Hudson: Is she Vice Chair Mr. Randall: I can’t remember what the responsibility was. I didn’t bring that with me unfortunately this evening. Cm. Tatarka: My question is what are the appointments for January. Mr. Randall: What is coming up in January is sort of the main event. There is a Hazardous Materials Control Committee or something along those lines. But the main event really is the appointment to the Metropolitan Transportation Commission. At this time there are two applicants for that position, one is Julie Pierce from the City of Clayton, the other is Irma Anderson, the Mayor of the City of Richmond. The closing date for nominations for that is not until the 18th of December. So we won’t know that, the full slate or the full number of interested applicants until that time. So that is pretty much where it ends. We will not have another meeting prior to the appointments. The Mayors’ Conference is on January 2. Cm. Tatarka: That’s right. So would it be appropriate for us to have some kind of communication because that is a very important appointment to MTC. So how would you envision getting our thoughts to the Mayor. Mr. Randall: I think it would certainly be appropriate to just call the Mayor and advise him of your issues and concerns. I think it is an appointment that the Mayor would make when he is voting on our behalf at the Mayors’ Conference. I think most cities, well let me put it this way, some cities occasionally will provide specific direction to the Mayor But most of them I think just pretty much leave it open and leave it to the discretion of the Mayor obviously providing input on an informal basis and letting the Mayor address that as he sees appropriate. Mayor Wilson: Thank you. Any other comments. I would like to personally wish the residents, staff and more important my fellow Councilmembers a blessed holiday season. Tonight again we disagree. So what. Regardless of what the issues are they are only paper, we still all like each other. We will disagree. That is the most important thing as a city we grow because everyone has an opinion. You don’t agree always with your siblings, with your spouses but you still have respect and regard for them. I have respect and a regard for all of the Councilmembers. And again I wish the residents, the staff and my fellow Councilmembers a glorious holiday and a very prosperous new year. Meeting adjourned. We are adjourning to a closed session where we will tell each other how we really feel. Cm. Dickey: I too wish you all a very merry and a happy holiday. There being no further business to come before the City, the meeting was adjourned at 9:45 p.m. Signed: H. Abram Wilson, Mayor
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