City Council Agenda for September 23, 2003

CITY OF SAN RAMON
City Council Agenda
2222 Camino Ramon
San Ramon, California 94583
Telephone (925) 973-2539 . FAX (925) 275-0650 . TDD (925) 973-2500
www.sanramon.ca.gov

H. Abram Wilson, Mayor
Jerry Cambra, Vice Mayor Donna Dickey, Councilmember	David E. Hudson, Councilmember Nancy Tatarka, Councilmember

In compliance with the Americans with Disabilities Act (ADA), please contact the City Clerk if you need special assistance to participate in this meeting. Assisted listening devices are available upon notification of at least 72 hours in advance of the meeting. The City of San Ramon provides reasonable accessibility.

REDEVELOPMENT AGENCY: 5:30 p.m.*
CLOSED SESSION: 6:00 p.m.*
REGULAR MEETING: 7:00 p.m.

Persons wishing to address the City Council are requested to complete a Speaker’s Card located in the rear of the Council Chambers before the Public Comment portion of the meeting is called. Once the Public Comment portion of the meeting is closed no Speaker Cards will be accepted. Public comment is subject to reasonable regulations, including but not limited to, a time restriction on particular issues up to 15 minutes maximum, and for each individual speaker up to (5) five minutes maximum.

The Public Comment portion of the meeting is reserved for persons desiring to address the Council on any matter not on this agenda. The law does not permit Council action or extended discussion of any item not on the agenda except under special circumstances. If Council action is requested, the Council may place the matter on a future agenda. All statements that require a response will be referred to staff for a reply in writing.

Persons wishing to address the City Council on an item that is on the agenda are requested to complete a Speaker’s Card and turn the Card into the City Clerk at the time the Mayor calls for public comment for the agenda item. Once the call for Speaker Cards has been announced and closed, no additional Speaker Cards will be accepted.

Each speaker must address his or her comments to the City Council. At the podium, we request that you state your name and address into the microphone for the record. Each speaker’s comments will be limited to (3) three minutes; however, the Mayor may adjust time limits depending on the number of people wanting to speak and the time available to complete the Council Agenda. No public comments will be taken from anyone while seated in the audience.

Any person who wishes to distribute written materials or documents to the City Council, must prepare 10 copies and provide those copies to the City Clerk prior to the meeting and at any time during the meeting so that it may be entered into the public record. Persons wishing to make audio visual or PowerPoint presentations to the City Council must make prior arrangements with the City Clerk at least 72 hours prior to the presentation date. Audio visual or PowerPoint presentations should not exceed 10 minutes, however, an extension of this time will be at the discretion of the Mayor. The City has the right to restrict the content of these presentations to the subject matter within the City Council’s jurisdiction.

Those wishing to have an item brought before the City Council for consideration, must request so during a City Council meeting. Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

Constructive criticism with appropriate courtesy is always welcome. However, willful interruption of the meeting will not be tolerated. Under the Brown Act, the Mayor may ask anyone engaging in disruptive behavior during City Council proceedings be removed from the assembly room immediately before continuing the meeting.

City Council Agenda Packets and staff reports are available for review at City Hall, San Ramon City Library, Senior Center and Community Center on the Friday morning preceding the City Council meeting. Documents are available for public review in the City Clerk’s Office during regular business hours, 8:30 a.m. -5:00 p.m.

*These meetings do not occur every other Tuesday. Please check with the City Clerk’s Office or the published Tuesday Agenda to confirm the time these meetings will take place.

Agenda Questions: Please call the City Clerk (925) 973-2536

September 23, 2003

San Ramon City Hall
2222 Camino Ramon

CLOSED SESSION – 5:30 P.M.
REGULAR MEETING – 7:00 P.M.

1.

CALL TO ORDER

CONVENE TO CLOSED SESSION

1.1 PURSUANT TO GOVERNMENT CODE 54957 TO MEET WITH CITY ATTORNEY REGARDING APPOINTMENT OF FULL TIME CITY ATTORNEY

1.2 PURSUANT TO GOVERNMENT CODE 54956.9(b)(3)(C) REGARDING SUNNY GLEN CLAIMS

1.3 PURSUANT TO GOVERNMENT CODE 54956.9(c) TO MEET WITH CITY ATTORNEY – INITIATION OF LITIGATION (ONE CASE

2.

PLEDGE OF ALLEGIANCE

3.

ANNOUNCEMENTS

3.1

Changes and additions to the agenda.

3.2

Boards, Committee and Commission meetings. – All meetings are held in City Hall unless otherwise noted.

Wednesday – September 24

6:30 P.M.

Economic Development Advisory Committee

Wednesday – October 1

7:00 P.M.

Open Space and Conservation Advisory Committee

Thursday – October 2

2:00 P.M.

Architectural Review Board

6:30 P.M.

Mayors’ Conference – Brentwood

Monday – October 6

10:00 A.M.

Senior Citizen Advisory Committee

3:00 P.M.

Southwest Area Transportation Committee – Lafayette

4.

SPECIAL PRESENTATIONS

4.1

Proclamation – Declaring October 2003 as Domestic Violence Awareness Month. Presented to Joanne Larson, STAND volunteer, by Mayor Wilson.

4.2

Recognition of Toyota Distribution Center for receiving the Contra Costa County Green Business Award. Presented by Mayor Wilson and Dave Berger, Economic Development Manager.

5.

CITY COUNCIL APPOINTMENTS

5.1

Open Space and Conservation Advisory Committee. Staff report by Beatriz Duffy, Associate Planner.

6.

PUBLIC COMMENT

At this time, those in the audience are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment. Comments should not exceed five minutes. Those wishing to have an item brought before the City Council for consideration, must request so during a City Council meeting. Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

7.

APPROVAL OF MINUTES

7.1
Minutes of the July 22, 2003 meeting.

8.

CONSENT CALENDAR

Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience or the City Council wishing to provide public input may request that the City Council remove the item from the Consent Calendar.

8.1

Register of Demands as submitted by the City Treasurer.

Recommendation: Acceptance of Register of Demands.

8.2

Resolution No. 2003-100 Authorizing the Mayor to execute an agreement with W. R. Forde Associates for the construction of Pine Valley Middle School Parking Lot Modification Project in an amount not to exceed $123,995 and authorizing a budget increase of $25,000.

Recommendation: Adoption of Resolution No. 2003-100.

8.3

Resolution No. 2003-101 Authorizing the Mayor to execute an agreement for printing services to produce the Parks and Community Services Activities Guide for fiscal year 2003/04 in an amount not to exceed $45,000.

Recommendation: Adoption of Resolution No. 2003-101.

8.4

Resolution No. 2003-102 Accepting Certain Landscape Parcels in Subdivision 8027, 8131, and 8132, the landscape improvements on those parcels and all other landscape improvements contained in medians and parkways of public roadways within these subdivisions for maintenance (Shapell Industries/The Bridges at Gale Ranch).

Recommendation: Adoption of Resolution No. 2003-102.

8.5

Resolution No. 2003-103 Authorizing the Mayor to execute an amendment to an agreement with White Oak Landscape, Inc. for providing Parkway and Median Landscape Maintenance Services for Dougherty Valley Subdivisions 8027, 8131, and 8132 (The Bridges at Gale Ranch) in an annual amount not to exceed $68,129.

Recommendation: Adoption of Resolution No. 2003-103.

8.6

Notification of and approval to increase the City’s Personnel Complement by two new positions in the Public Works Department funded by the Geologic Hazard Abatement District, Stormwater Program, and the Landscaping and Lighting District.

Recommendation: Approve request.

8.7

Acceptance of work by P & P Construction, Inc. for FY 2002/03 Curb, Gutter and Sidewalk Repair Project (CIP 5360).

Recommendation: Acceptance of work.

8.8

Approval of division of the Bollinger Dog Run at Memorial Park for a small dog area in an amount not to exceed $7,300.

Recommendation: Approve request.

8.9

Council approval to expend $7,000 from General Fund Reserves to support Primo’s Run for Education.

Recommendation: Approve expenditure.

9.

UNFINISHED BUSINESS

10

NEW BUSINESS

10.1

Informational Report on the USA Patriot Act pursuant to public request.

Recommendation: None.

10.2

Introduction and First Reading of Ordinance – Revising the Municipal Code to Establish Director of Finance Duties. Staff report by Greg Rogers, Finance Director.

Recommendation: Introduce Ordinance and set public hearing and second reading for October 14, 2003.

10.3

SBC request for support of a resolution related to competitiveness, capital investment and job creation in the Telecom Industry. Staff report by Dave Berger, Economic Development Manager.

Recommendation: None.

10.4

Resolution No. 2003-114 Authorizing the Mayor to execute an Exclusive Negotiating Agreement with the Valley Children’s Museum. Staff report by Dave Berger, Economic Development Manager.

Recommendation: Adoption of Resolution No. 2003-114.

10.5

Fiscal Year 2003/3004 Funding Authorization and Release of $50,000 for Membership in the Tri-Valley Visitors and Convention Bureau. Staff report by Dave Berger, Economic Development Manager.

Recommendation: Approve release of funds.

11.

CITY MANAGER COMMENTS

No Council deliberation or decision is anticipated.

12.

CITY COUNCIL COMMENTS

No Council deliberation or decision is anticipated.

12.1

Councilmembers’ Reports and Comments

12.2

Mayor’s Report and Comments

I hereby certify the attached City Council agenda was posted 72 hours before the noted meeting:

Judy Macfarlane, City Clerk

Dated: September 18, 2003

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