City Council Agenda for December 9, 2003

CITY OF SAN RAMON
City Council Agenda
2222 Camino Ramon
San Ramon, California 94583
Telephone (925) 973-2539 . FAX (925) 275-0650 . TDD (925) 973-2500
www.sanramon.ca.gov


H. Abram Wilson, Mayor David E. Hudson, Vice Mayor	Scott Perkins, Councilmember Carol J. Rowley, Councilmember

In compliance with the Americans with Disabilities Act (ADA), please contact the City Clerk if you need special assistance to participate in this meeting. Assisted listening devices are available upon notification of at least 72 hours in advance of the meeting. The City of San Ramon provides reasonable accessibility.

REDEVELOPMENT AGENCY: 5:30 p.m.*
CLOSED SESSION: 6:00 p.m.*
REGULAR MEETING: 7:00 p.m.

Persons wishing to address the City Council are requested to complete a Speaker’s Card located in the rear of the Council Chambers before the Public Comment portion of the meeting is called. Once the Public Comment portion of the meeting is closed no Speaker Cards will be accepted. Public comment is subject to reasonable regulations, including but not limited to, a time restriction on particular issues up to 15 minutes maximum, and for each individual speaker up to (5) five minutes maximum.

The Public Comment portion of the meeting is reserved for persons desiring to address the Council on any matter not on this agenda. The law does not permit Council action or extended discussion of any item not on the agenda except under special circumstances. If Council action is requested, the Council may place the matter on a future agenda. All statements that require a response will be referred to staff for a reply in writing.

Persons wishing to address the City Council on an item that is on the agenda are requested to complete a Speaker’s Card and turn the Card into the City Clerk at the time the Mayor calls for public comment for the agenda item. Once the call for Speaker Cards has been announced and closed, no additional Speaker Cards will be accepted.

Each speaker must address his or her comments to the City Council. At the podium, we request that you state your name and address into the microphone for the record. Each speaker’s comments will be limited to (3) three minutes; however, the Mayor may adjust time limits depending on the number of people wanting to speak and the time available to complete the Council Agenda. No public comments will be taken from anyone while seated in the audience.

Any person who wishes to distribute written materials or documents to the City Council, must prepare 10 copies and provide those copies to the City Clerk prior to the meeting and at any time during the meeting so that it may be entered into the public record. Persons wishing to make audio visual or PowerPoint presentations to the City Council must make prior arrangements with the City Clerk at least 72 hours prior to the presentation date. Audio visual or PowerPoint presentations should not exceed 10 minutes, however, an extension of this time will be at the discretion of the Mayor. The City has the right to restrict the content of these presentations to the subject matter within the City Council’s jurisdiction.

Those wishing to have an item brought before the City Council for consideration, must request so during a City Council meeting. Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

Constructive criticism with appropriate courtesy is always welcome. However, willful interruption of the meeting will not be tolerated. Under the Brown Act, the Mayor may ask anyone engaging in disruptive behavior during City Council proceedings be removed from the assembly room immediately before continuing the meeting.

City Council Agenda Packets and staff reports are available for review at City Hall, San Ramon City Library, Senior Center and Community Center on the Friday morning preceding the City Council meeting. Documents are available for public review in the City Clerk’s Office during regular business hours, 8:30 a.m. -5:00 p.m.

*These meetings do not occur every other Tuesday. Please check with the City Clerk’s Office or the published Tuesday Agenda to confirm the time these meetings will take place.

Agenda Questions: Please call the City Clerk (925) 973-2536

DECEMBER 9, 2003

San Ramon City Hall
2222 Camino Ramon

CLOSED SESSION – 6:00 P.M.
REGULAR MEETING – 7:00 P.M.

1.	CALL TO ORDER CONVENE TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION 54956.9(b)(1)(E) TO MEET WITH THE CITY ATTORNEY REGARDING POTENTIAL LITIGATION
2.	PLEDGE OF ALLEGIANCE
3.	ANNOUNCEMENTS
	3.1			Changes and additions to the agenda.
	3.2			Boards, Committee and Commission meetings. All meetings are held in City Hall unless otherwise noted.
	Wednesday – December 10
	7:00 P.M.				Parks and Community Services Commission - Cancelled
	Tuesday – December 16
	4:30 P.M.				Teen Council – Community Center
	7:00 P.M.				Planning Commission – Cancelled
4.	SPECIAL PRESENTATIONS
	4.1		Legislative Update – Senator Tom Torlakson
	4.2		Recognition of the Small Business Expo Sponsors by Mayor Wilson.
5.	CITY COUNCIL APPOINTMENTS
	5.1		Housing Advisory Committee. Staff report by Brooke Littman, Housing Programs Manager.
	5.2	San Ramon Representative to the Contra Costa County Library Commission. Staff report by John Skeel, Division Manager, Parks and Community Services Department.
6.	PUBLIC COMMENT At this time, those in the audience are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment. Comments should not exceed five minutes. Those wishing to have an item brought before the City Council for consideration, must request so during a City Council meeting. Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.
7.	APPROVAL OF MINUTES
	7.1		Minutes of the November 25, 2003 meeting.
8.	CONSENT CALENDAR Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request that the City Council remove the item from the Consent Calendar.
	8.1.		Register of Demands as submitted by the City Treasurer.
			Recommendation: Acceptance of Register of Demands.
	8.2		Resolution No. 2003-108 Authorizing the Mayor to execute Amendment No. 1 to the Subdivision Improvement Agreement with William Lyon Homes, Inc. for Henry Ranch Park.
			Recommendation: Adoption of Resolution No. 2003-108.
	8.3		Resolution No. 2003-110 Accepting portions of Terraced Hills Circle and Pine Valley Road west of San Ramon Valley Boulevard as Public Roadways; accepting certain Public Easements and deeming the Private Street Improvements of Subdivision 8185 as complete.
			Recommendation: Adoption of Resolution No. 2003-110.
	8.4		Resolution No. 2003-111 Authorizing the Vacation and Transfer of a certain excess roadway right-of-way parcel from the City of San Ramon to Grace Methodist Church and authorizing the Mayor to accept from Grace United Methodist Church a Grant Deed and easement relating to a portion of Pine Valley Road west of San Ramon Valley Boulevard.
			Recommendation: Adoption of Resolution No. 2003-111.
	8.5		Resolution No. 2003-142 Authorizing the City Manager to execute a revised amendment to the Stormwater Utility Area Agreement with the Contra Costa County Flood Control and Water Conservation District.
			Recommendation: Adoption of Resolution No. 2003-142.
	8.6		Resolution No. 2003-147 Adopting a General Fund Reserve Policy.
			Recommendation: Adoption of Resolution No. 2003-147.
	8.7		Resolution No. 2003-148 Authorizing the Mayor to execute a Cooperative Agreement No. 43.00.94 between the Contra Costa Transportation Authority and the City of San Ramon to implement FY 2003-2004 City of San Ramon/ Southwest Area Transportation – Transportation Demand Management Programs.
			Recommendation: Adoption of Resolution No. 2003-148.
	8.8		Resolution No. 2003-149 Authorizing the Mayor to execute an amended agreement with Viacom Outdoor to extend the Transit Shelter Program.
			Recommendation: Adoption of Resolution No. 2003-149.
	8.9		Resolution No. 2003-150 Calling for the State to honor its promise to backfill the City for reduced Motor Vehicle License Fee Revenues.
			Recommendation: Adoption of Resolution No. 2003-150.
9.	UNFINISHED BUSINESS
	9.1		Resolution No. 2003-146 Authorizing the Mayor to execute an agreement with the Crow Canyon Institute for Maintenance and Programming at the Crow Canyon Gardens in an amount not to exceed $102,000. Staff report by Jeff Eorio, Parks and Community Services Director.
			Recommendation: Adopt Resolution No. 2003-146.
10.	NEW BUSINESS
	10.1		Public Hearing – Resolution No. 2003-140 Certifying the Final Environmental Impact Report for the new City Civic Center Project. Staff report by Phil Wong, Planning Services Manager.
			Recommendation: Hold public hearing and adopt Resolution No. 2003-140.
	10.2		Discussion of Vacant Council Position. Staff report by Gail E. Waiters, City Manager.
			Recommendation: Direction to staff.
	10.3		Resolution No. 2003-143 Authorizing the Mayor to submit a Library Grant Application to the State of California Office of Library Construction. Staff report by Jeff Eorio, Parks and Community Services Director.
			Resolution No. 2003-144 Authorizing the Mayor to execute an agreement with the Contra Costa County Library Administration to operate a City Civic Center Library. Staff report by Jeff Eorio, Parks and Community Services Director.
			Resolution No. 2003-145 Authorizing the Mayor to execute an agreement with the San Ramon Valley Unified School District to operate a joint program for school aged children at the City Civic Center Library. Staff report by Jeff Eorio, Parks and Community Services Director.
			Recommendation: Adoption of Resolution Nos. 2003-143, 2003-144 and 2003-145.
11.	CITY MANAGER COMMENTS
	No Council deliberation or decision is anticipated.
12.	CITY COUNCIL COMMENTS
	No Council deliberation or decision is anticipated.
	12.1		Councilmembers’ Reports and Comments
	12.2		Mayor’s Reports and Comments.

I hereby certify the attached City Council agenda was posted 24 hours before the noted meeting:

Dated: December 4, 2003

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