City Council Agenda for February 26, 2008

1.	CALL TO ORDER/ROLL CALL CONVENE TO CLOSED SESSION: PURSUANT TO GOVERNMENT CODE §54956.9 FOR CITY COUNCIL TO MEET WITH THE CITY ATTORNEY REGARDING EXISTING LITIGATION: (a) SAN RAMON FOR OPEN GOVERNMENT v. CITY OF SAN RAMON. COUNCILMEMBER HUDSON MOVED THAT THE MAYOR BE AUTHORIZED TO EXECUTE A MEMORANDUM OF UNDERSTANDING IN THE CASE OF SAN RAMON FOR OPEN GOVERNMENT v. CITY OF SAN RAMON DISCUSSED IN CLOSED SESSION AND IN A FORM APPROVED BY THE CITY ATTORNEY. THE MOTION WAS SECONDED BY COUNCILMEMBER PERKINS AND PASSED 4-0. WILSON ABSENT. (b) SIERRA CLUB v. CITY OF SAN RAMON, et al. NO ACTION WAS TAKEN (c) EAST BAY REGIONAL PARK DISTRICT v. CITY OF SAN RAMON, et al. NO ACTION WAS TAKEN
2.	PLEDGE OF ALLEGIANCE
3.	ANNOUNCEMENTS
	3.1		Changes and additions to the agenda.
	3.2		Boards, Committee and Commission meetings. All meetings are held in City Hall unless otherwise noted.
	Wednesday – February 27
	4:00 P.M. 6:30 P.M.		Policy Committee – Planning Conference Room Economic Development Advisory Committee – Planning Conference Room
	Thursday – February 28
	2:00 P.M. 3:00 P.M. 4:00 P.M.		Architectural Review Board Zoning Administrator – Cancelled Contra Costa County Hazardous Materials Commission – Concord
	Monday – March 3
	3:00 P.M. 4:00 P.M.		Southwest Area Transportation Committee – Supervisor Uilkema’s District Office, Lafayette Senior Advisory Committee – Senior Citizen Center
	Tuesday – March 4
	7:00 P.M.		Planning Commission
	Thursday – March 6
	6:30 P.M.		Contra Costa Mayors Conference – Concord
4.	SPECIAL PRESENTATIONS
	4.1		Presentation by Lucie M. Titus, President of the Major General William F. Dean Chapter of the Association of United States Army, recognizing Mayor Wilson as the East Bay Leadership Foundation’s 2008 Citizen of the Year.
	4.2		Recognition of Jose Gonzalez, Maintenance Supervisor, as Employee of the Month for February 2008. Presented by Mayor Wilson.
5.	CITY COUNCIL APPOINTMENTS
	5.1	Library Advisory Committee Appointments. APPOINTED EILEEN DOWELL AND KENNETH BRADSHAW FOR TERMS THROUGH JANUARY 2010
6.	PUBLIC COMMENT At this time, those in the audience are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment. Comments should not exceed five minutes. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.
7.	APPROVAL OF MINUTES
	7.1		Minutes of the February 12, 2008 meeting. APPROVED AS PRESENTED 5-0
8.	CONSENT CALENDAR
	Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request that the City Council remove the item from the Consent Calendar.
	8.1	Register of Demands as presented by the City Treasurer (Period ending January 31, 2008).
		Recommendation: Approve Register of Demands. APPROVED 5-0
	8.2	Adoption of Ordinance No. 402 – Amending Division D3, Site Planning and Project Design Standards; and Section D8-2, Definitions of Specialized Terms and Phrases of Chapter I, Definitions of Division D8, Glossary of Title D, Zoning of the Municipal Code of the City of San Ramon to Permit and Regulate Portable Outdoor Storage Units.
		Recommendation: Adopt Ordinance No. 402. APPROVED 5-0
	8.3	Minute Order No. 2008-02 – Accepting the Work by Top Grade Construction, Inc. for the Construction of Annual Pavement Management Project, Phase III (CIP 5366) as Complete and Authorize the City Clerk to File a Notice of Completion with the County Recorder's Office.
		Recommendation: Adopt Minute Order No. 2008-02. APPROVED 5-0
	8.4	Resolution No. 2008-32 – Accepting Certain Roadway and Storm Drain Dedications and Improvements in RA 1170 (Dalton Way) for Maintenance (Windemere BLC, Land Development Company, LLC).
		Recommendation: Adopt Resolution No. 2008-32. APPROVED 5-0
	8.5	Resolution No. 2008-33 – Accepting Certain Roadway and Storm Drain Dedications and Improvements in RA 1152 (Stoneleaf Road) for Maintenance (Gale Ranch and Rose Garden at Gale Ranch – Shapell Industries).
		Recommendation: Adopt Resolution No. 2008-33. APPROVED 5-0
	8.6	Resolution No. 2008-34 – Appropriating $1,372,000 from the Southern Contra Costa Joint Exercise of Powers Authority Fund and Authorizing the Mayor to Execute Amendment No. 2 to the Reimbursement Agreement with Shapell Industries for Bollinger Canyon Improvements Phase 3 from Alcosta Boulevard to Iron Horse Trail (CIP 5324) in an Amount not to exceed $1,372,000.
		Recommendation: Adopt Resolution No. 2008-34. APPROVED 5-0
	8.7	Resolution No. 2008-35 – Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with Kimley Horn & Associates for Traffic Engineering Consulting Services in an Amount not to Exceed $150,000 and Authorize a Contract Extension to December 31, 2009.
		Recommendation: Adopt Resolution No. 2008-35. APPROVED 5-0
	8.8	Resolution No. 2008-36 – Authorizing the Mayor to Execute a Reimbursement Agreement with Shapell Industries for the Design of the Dougherty Road Widening Project from 1,880 feet north of Old Ranch Road to the South City Limit (CIPs 5330, 5331, and 5333) in an Amount not to Exceed $463,000.
		Recommendation: Adopt Resolution No. 2008-36. APPROVED 5-0
	8.9	Resolution No. 2008-37 – Authorizing the Mayor to Execute Amendment No. 2 to an Existing Contract with Moreland and Associates, Inc. to Provide Audit Services and the Preparation and Reporting of the Annual State Controller’s Reports for Two Additional Years in an Amount not to Exceed $115,113 for Amendment No. 2 and a Total Contract Amount not to Exceed $280,848.
		Recommendation: Adopt Resolution No. 2008-37. APPROVED 5-0
	8.10	Resolution No. 2008-38 – Authorizing the Cumulative Expenditures of an Amount not to Exceed $200,000 with Mobile Modular Corporation for Trailer Leases through March 2012.
		Recommendation: Adopt Resolution No. 2008-38. APPROVED 5-0
	8.11	Resolution No. 2008-39 – Authorizing the Expenditure of an Amount not to Exceed $152,000 with the San Ramon Valley Unified School District for Fiscal Year 2007-08.
		Recommendation: Adopt Resolution No. 2008-39. APPROVED 5-0
	8.12	Resolution No. 2008-40 – Authorizing the Cumulative Expenditure for Fiscal Year 2007-08 of an Amount not to Exceed $190,800 with the San Ramon Valley Fire Protection District for Fuel for City Vehicles.
		Recommendation: Adopt Resolution No. 2008-40. APPROVED 5-0
	8.13	Resolution No. 2008-41 – Authorizing the Mayor to Send a Letter to the San Francisco Bay Regional Water Quality Control Board Addressing Concerns Regarding the Tentative Order for Stormwater Discharges from Phase I Municipal Permittees in the San Francisco Bay Region.
		Recommendation: Adopt Resolution No. 2008-41. APPROVED 5-0
9.	UNFINISHED BUSINESS
10.	NEW BUSINESS
	10.1	Arts Advisory Committee Annual Report. Staff report by Recreation Services Division Manager Esther Lucas. ACCEPTED REPORT 5-0
		Recommendation: Receive report, provide direction to staff.
	10.2	Review of Mid-Year 2007-2008 Financial Report. Resolution No. 2008-42 – Authorizing Mid-Year 2007-2008 Budget Adjustments. Staff report by Greg Rogers, Finance Director.
		Recommendation: Receive Report; adopt Resolution No. 2008-42. ACCEPTED REPORT 5-0; VOTED 5-0 TO APPROVE RESOLUTION NO. 2008-42
11.	CITY MANAGER COMMENTS
	No Council deliberation or decision is anticipated.
12.	CITY COUNCIL COMMENTS
	No Council deliberation or decision is anticipated.
	12.1	Councilmembers’ Reports and Comments.
		Update on Support for Metropolitan Transportation Commission to Provide Continued and Expanded Funding to Local Institutions for the Maintenance and Improvement of Streets and Roads - Cm. Hudson.
	12.2	Mayor’s Reports and Comments.