City Council Agenda for November 13, 2003

CITY OF SAN RAMON
City Council Agenda
2222 Camino Ramon
San Ramon, California 94583
Telephone (925) 973-2539 . FAX (925) 275-0650 . TDD (925) 973-2500
www.sanramon.ca.gov

H. Abram Wilson, Mayor
Jerry Cambra, Vice Mayor Donna Dickey, Councilmember	David E. Hudson, Councilmember Nancy Tatarka, Councilmember

In compliance with the Americans with Disabilities Act (ADA), please contact the City Clerk if you need special assistance to participate in this meeting. Assisted listening devices are available upon notification of at least 72 hours in advance of the meeting. The City of San Ramon provides reasonable accessibility.

REDEVELOPMENT AGENCY: 5:30 p.m.*
CLOSED SESSION: 6:00 p.m.*
REGULAR MEETING: 7:00 p.m.

Persons wishing to address the City Council are requested to complete a Speaker’s Card located in the rear of the Council Chambers before the Public Comment portion of the meeting is called. Once the Public Comment portion of the meeting is closed no Speaker Cards will be accepted. Public comment is subject to reasonable regulations, including but not limited to, a time restriction on particular issues up to 15 minutes maximum, and for each individual speaker up to (5) five minutes maximum.

The Public Comment portion of the meeting is reserved for persons desiring to address the Council on any matter not on this agenda. The law does not permit Council action or extended discussion of any item not on the agenda except under special circumstances. If Council action is requested, the Council may place the matter on a future agenda. All statements that require a response will be referred to staff for a reply in writing.

Persons wishing to address the City Council on an item that is on the agenda are requested to complete a Speaker’s Card and turn the Card into the City Clerk at the time the Mayor calls for public comment for the agenda item. Once the call for Speaker Cards has been announced and closed, no additional Speaker Cards will be accepted.

Each speaker must address his or her comments to the City Council. At the podium, we request that you state your name and address into the microphone for the record. Each speaker’s comments will be limited to (3) three minutes; however, the Mayor may adjust time limits depending on the number of people wanting to speak and the time available to complete the Council Agenda. No public comments will be taken from anyone while seated in the audience.

Any person who wishes to distribute written materials or documents to the City Council, must prepare 10 copies and provide those copies to the City Clerk prior to the meeting and at any time during the meeting so that it may be entered into the public record. Persons wishing to make audio visual or PowerPoint presentations to the City Council must make prior arrangements with the City Clerk at least 72 hours prior to the presentation date. Audio visual or PowerPoint presentations should not exceed 10 minutes, however, an extension of this time will be at the discretion of the Mayor. The City has the right to restrict the content of these presentations to the subject matter within the City Council’s jurisdiction.

Those wishing to have an item brought before the City Council for consideration, must request so during a City Council meeting. Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

Constructive criticism with appropriate courtesy is always welcome. However, willful interruption of the meeting will not be tolerated. Under the Brown Act, the Mayor may ask anyone engaging in disruptive behavior during City Council proceedings be removed from the assembly room immediately before continuing the meeting.

City Council Agenda Packets and staff reports are available for review at City Hall, San Ramon City Library, Senior Center and Community Center on the Friday morning preceding the City Council meeting. Documents are available for public review in the City Clerk’s Office during regular business hours, 8:30 a.m. -5:00 p.m.

*These meetings do not occur every other Tuesday. Please check with the City Clerk’s Office or the published Tuesday Agenda to confirm the time these meetings will take place.

Agenda Questions: Please call the City Clerk (925) 973-2536

November 13, 2003

ANNOTATED

(Revised Agenda)

San Ramon City Hall
2222 Camino Ramon
Corporation Yard Study Session – 5:00 p.m.
Planning Commission Interviews – 5:30 p.m.
Closed Session – 6:00 p.m.
Regular Meeting – 7:00 p.m.

1.

CALL TO ORDER

CONVENE TO CLOSED SESSION

1) PURSUANT TO GOVERNMENT CODE 54956.9(c) – INITIATION OF LITIGATION (ONE CASE
NO ACTION

2) PURSUANT TO GOVERNMENT CODE 54957 – APPOINTMENT OF FULL TIME CITY ATTORNEY
NO ACTION

3) PURSUANT TO GOVERNMENT CODE 54956.8 - REGARDING PROPERTY: A PORTION OF THE CITY CIVIC CENTER SITE. AGENCY NEGOTIATORS: GAIL E. WAITERS, DAVID BERGER, AND TOM CURRY. NEGOTIATING PARTIES: CITY OF SAN RAMON AND VALLEY CHILDREN'S MUSEUM. UNDER NEGOTIATION: PRICE AND TERMS AND CONDITIONS
NO ACTION

4) PURSUANT TO GOVERNMENT CODE SECTION 54957 - CITY MANAGER EVALUATION
NO ACTION

2.

PLEDGE OF ALLEGIANCE

3.

ANNOUNCEMENTS

3.1

Changes and additions to the agenda.

3.2

Boards, Committee and Commission meetings. – All meetings are held in City Hall unless otherwise noted.

Tuesday - November 18

4:30 P.M.

Teen Council

7:00 P.M.

Planning Commission

Wednesday – November 19

7:00 P.M.

Arts Advisory Committee – Community Center

Thursday – November 20

2:00 P.M.

Architectural Review Board

7:00 P.M.

Transportation Advisory Committee

4. SPECIAL PRESENTATIONS

4.1 Proclamation - declaring November "Homeless Awareness Month". Presented to Judy Sparks, Homeless Continuum of Care Board, by Mayor Wilson.

5. CITY COUNCIL APPOINTMENTS

5.1 Planning Commission. Staff report by Tom Curry, City Attorney.
CONTINUED TO 11/18/03

6.
PUBLIC COMMENT

At this time, those in the audience are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment. Comments should not exceed five minutes. Those wishing to have an item brought before the City Council for consideration, must request so during a City Council meeting. Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

7. APPROVAL OF MINUTES

7.1 Minutes of the August 26, 2003 meeting.
CONTINUED TO 11/18/03

7.2 Minutes of the October 14, 2003 meeting.
CONTINUED TO 11/18/03

8.

CONSENT CALENDAR

Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience or the City Council wishing to provide public input may request that the City Council remove the item from the Consent Calendar.

8.1 Register of Demands as submitted by the City Treasurer.

Recommendation: Acceptance of Register of Demands.
APPROVED 4-1 (HUDSON DISSENTING)

8.2 Quarterly Investment Report – period ending September 30, 2003.

Recommendation: Accept report.
APPROVED 5-0

8.3 Resolution No. 2003-106 Accepting Certain Landscape Improvements along Norris Canyon Road west of Bollinger Canyon Road as complete and authorizing the Mayor to execute Amendment No. 2 to an Agreement with New Image Landscape Company in an amount not to exceed $4,080.

Recommendation: Accept improvements and adopt Resolution No. 2003-106.
APPROVED 5-0

8.4 Resolution Nos. 2003- 132 and 2003-133 Authorizing the Mayor to execute Addendum No. 3 to the agreements with White Oak Landscape and Pacheco Brothers Gardening to extend the mowing contracts.

Recommendation: Adopting of Resolution Nos. 2003-132 and 2003-133.
APPROVED 5-0

8.5

Application with Shapell Industries and Contra Costa County to build a Temporary Public Works Service Center.

Recommendation: Approve application submittal.
APPROVED 5-0

8.6

Resolution No. 2003-129 Calling for a General Fund Reimbursement for City Civic Center Planning and Design Expenditures from any Future Financing obtained for the Project.

Recommendation: Adoption of Resolution 2003-129.
APPROVED 5-0

8.7

Resolution No. 2003-135 Adopting Council Policy on Extended Military Leave Compensation for Employees.

Recommendation: Adoption of Resolution No. 2003-135.
APPROVED 5-0

8.8
ADDED TO THE AGENDA NOVEMBER 13, 2003
Accepting the resignation of Councilmember Cambra
APPROVED 5-0

9.

UNFINISHED BUSINESS

9.1

Consideration of Public Works turf mowing cost information and options. Staff report by Joye Fukuda, Public Works Director.

Recommendation: Direction to staff.
APPROVED 3-1-1 (TATARKA DISSENTING/CAMBRA ABSTAINING)

9.2

Resolution No. 2003-136 Adopting Shaping Our Future Principles of Agreement. Staff report by Phil Wong, Planning Manager.

Recommendation: Direction to staff.
CONTINUED

9.3

Resolution No. 2003- 128 – Authorizing the Mayor to execute a Development and Operations agreement with the Valley Children’s Museum. Staff report by David Berger, Economic Development Manager.

Recommendation: Adoption of Resolution No. 2003-128.
CONTINUED

9.4

Discussion of proposals to provide programming and maintenance at the Crow Canyon Gardens.

Recommendation: Direction to staff.
APPROVED 4-1 (WILSON DISSENTING) APPROVED CONTRACT WITH CROW CANYON INSTITUTE

9.5

City Civic Center Update. Presented by David Berger, Economic Development Manager and Steve Fust, Project Manager.

Recommendation: None
ACCEPTED

10.

NEW BUSINESS

10.1

Informational Report on Open Space Funding Options. Staff report by Phil Wong, Planning Manager.

Recommendation: Accept report.
DIRECTED STAFF TO PREPARE RESOLUTION FOR MARCH 2004 BALLOT

10.2

Resolution No. 2003-134 Authorizing the Mayor to execute an agreement with Circa: Historical Property Development for the provision of professional services to complete the historic preservation and establish guidelines for the restoration of the David Glass House and Forest Home Farms. Staff report by Jeff Eorio, Parks and Community Services Director.

Recommendation: Adoption of Resolution No. 2003-134.
CONTINUED

11.

CITY MANAGER COMMENTS

No Council deliberation or decision is anticipated.

12.

CITY COUNCIL COMMENTS

No Council deliberation or decision is anticipated.

12.1

Councilmembers’ Reports and Comments

12.2

Mayor’s Report and Comments

I hereby certify the attached City Council agenda was posted 72 hours before the noted meeting:

Dated: November 10, 2003

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